SHIFT: MONDAY - FRIDAY, 11AM-7:30PM
We are seeking a dynamic professional to join a team of word processing, proofreading and administrative support staff located in our Phoenix, Arizona service center. As a Document Processor/Administrative Support Specialist, you will provide real-time assistance to clients in support of their time-sensitive project requests on your designated shift. You will work together with a team of individuals across multiple locations and shifts in an effort to provide the highest level of customer service and quality. This is a challenging and rewarding position within our organization, supporting a prestigious law firm.
RESPONSIBILITIES
- Create, edit and format legal documents to firm specifications using a variety of
software applications
- Prepare pleadings and discovery documents for filing and service
- Proofread complex legal documents for proper firm style, consistency, spelling, syntax, punctuation and grammar using proper citation protocols (The Chicago Manual of Style, The Bluebook and the California Style Manual)
- Perform word-for-word reading of converted documents against originals to ensure accurate conversions
- Perform cross-reference checks and defined term checks
- Review tables of authorities as requested
- Check corrected proofs against markup to ensure all corrections were made accurately
- Check formatting for consistency and adherence to client specifications
- Convert, clean and format documents to/from different file formats
- Create charts, graphs, tables and spreadsheets as requested
- Create and/or edit Tables of Authorities and Table of Contents
- Perform data entry utilizing various software applications
- Transcribe analog or digital dictation files
- Restore/recover corrupted document files as necessary
- Edit contracts
- Conduct eFiling – State and Federal
- Utilize docketing/calendaring department to track court and filing deadlines
- Research projects
- Cite checking (as required)
- File sharing and file downloading
Required Skills
SKILLS
- Familiarity with legal terminology and a variety of document formats used in legal work
- Ability to work through complex legal document markups and instructions in a timely and accurate manner
- Ability to prioritize various requests and deadlines simultaneously
- Strong written and verbal communication skills, including strong knowledge of the English language, including grammar, spelling, and punctuation
- Proven ability to perform complex work in a timely manner and meet strict deadlines
- Exceptional attention to detail
- Ability to interact with client and team members in a professional and respectful manner at all times
Required Experience
Experience
- High school diploma or equivalent required; bachelor's degree preferred with 3+ years experience as a litigation secretary, legal (litigation) administrative assistant, or legal field
- Strong knowledge of MS Office programs including Word, Outlook, Excel, and PowerPoint required
- Experience and exposure in any of the legal word processing tasks below would be an added advantage; proofreading, Creating TOAs, TOCs, inserting automated cross-references, converting PDFs to Word using a variety of software, applying Word styles using macros, troubleshooting problem documents including redlines and documents containing multiple numbering schemes, style separators, cross-references, and other automated fields
- Knowledge of currently used legal writing styles and citation protocols (The Chicago Manual of Style, The Bluebook, and the California Style Manual)
- Previous experience working in a law firm as a Litigation Secretary, Paralegal, or similar position
At RRD, our people make a difference every day – in production, working with customers, or behind the scenes in a support role. They know how to manage the job and exceed expectations. Founded in 1846, RRD is a global company that employs over 25,000 people in 40 countries across the globe. For a challenging and rewarding career opportunity with an innovative industry leader, consider starting or continuing your career with RRD!
RRD IS AN EEO/AA INCLUDING VETS AND DISABLED EMPLOYER
#GOC