We are seeking a dynamic professional to join a team of word processing, proofreading and administrative support staff located in our Phoenix, Arizona service center. As a Document Processor/Administrative Support Specialist, you will provide real-time assistance to clients in support of their time-sensitive project requests on your designated shift. You will work together with a team of individuals across multiple locations and shifts in an effort to provide the highest level of customer service and quality. This is a challenging and rewarding position within our organization, supporting a prestigious law firm.
- Prepare corporate documents for filing – proficiency with PROFile, GoFiler required
- Proofread complex legal documents for proper firm style, consistency, spelling, syntax, punctuation and grammar using proper citation protocols
- Perform word-for-word reading of converted documents against originals to ensure accurate conversions
- Perform cross-reference checks and defined term checks
- Review tables of authorities as requested
- Check corrected proofs against markup to ensure all corrections were made accurately
- Check formatting for consistency and adherence to client specifications
- Use standard proofreading marks
- Create, edit and format legal documents to firm specifications using a variety of
software applications
- Convert, clean and format documents to/from different file formats
- Create charts, graphs, tables and spreadsheets as requested
- Create and/or edit Tables of Authorities and Table of Contents
- Perform data entry utilizing various software applications
- Transcribe analog or digital dictation files
- Restore/recover corrupted document files as necessary
- Complete all assigned jobs by deadline in an accurate and timely manner
- Follow established policies and procedures at all times
Required Skills
Requirements
- High school diploma or equivalent required; bachelor's degree preferred with 3+ years' experience in legal word processing with background in legal administrative assistant or legal field
- 2+ years EDGAR Operator experience in legal or large corporate enviroment
- Prior experience with FWP and 424B2 Filings
- Strong knowledge of MS Office programs including Word, Outlook, Excel and PowerPoint required
- Experience with Edgar conversion; editing HTML; typing, editing and proofreading large volume corporate documents; creating and editing charts, graphs, tables, etc.
- Ability to work through complex legal document markups and instructions in a timely and accurate manner
- Ability to prioritize various requests and deadlines simultaneously
- Strong written and verbal communication skills, including strong knowledge of the English language, including grammar, spelling and punctuation
- Proven ability to perform complex work in a timely manner and meet strict deadlines
- Exceptional attention to detail
- Ability to interact with client and team members in a professional and respectful manner at all times
Required Experience
Preferred Skills
- Familiarity with legal terminology and a variety of document formats used in legal work
- Knowledge of currently used legal writing styles and citation protocols
- Previous experience working in a law firm as a Legal Secretary, Paralegal, or similar position
RRD IS AN EEO/AA INCLUDING VETS AND DISABLED EMPLOYER