St. John’s established in 1870, has three New York City campuses; international locations in Rome, Italy; Limerick, Ireland; and Paris, France; and study abroad locations around the world. The Princeton Review and other top rankings consistently recognize the University’s outstanding academics, diverse student body, dynamic internship and volunteer opportunities, focus on student life, and diverse study abroad offerings. St. John’s University offers more than 100 undergraduate and graduate programs in its six colleges and schools, with a growing number of programs offered online. The University is accredited by the Middle States Commission on Higher Education and 12 other major academic and professional associations. 

A dedication to diversity, equity and inclusion is at the heart of our mission.  As a Catholic and Vincentian university, St. John’s is committed to institutionalizing practices of inclusive excellence to ensure that we welcome and celebrate the intrinsic worth of all members of our community.  We will become an even stronger university as we enhance equity at every level of our institution.  As noted in our Vision Statement, our graduates will excel in the competencies and values required for leadership and service in a rapidly evolving world.  

DEPARTMENT: OFFICE OF THE REGISTRAR

TITLE: REGISTRAR DEPARTMENT ASSISTANT

REPORTS TO: UNIVERSITY REGISTRAR &/OR ASSISTANT REGISTRAR

CAMPUS: QUEENS

JOB SUMMARY: The Departmental Assistant is responsible for assisting in the implementation of the course schedule & course catalog and the assigning of classrooms on the Queens campus.

Essential Functions:

• Allocate classrooms and ensure optimum utilization while meeting needs of faculty and
• Work closely with department staff, dean's offices, and chairpersons to process classroom change requests.
• Daily review of the room capacity report and make necessary changes for rooms over
• Write-up room change notifications, posting them to the outside of the classroom
• Coordinate with facilities and Design & Construction regarding classroom availability for renovations/maintenance.
• Manage and process course rollovers for specific departments every
• Make changes as requested (day, time, schedule type, room cap) to courses from all Departments within the University.
• Review and send reports to college offices as
• Assist in the Implementation, maintenance and use of the new scheduling software,
• Perform other duties as directed

Competencies

• Knowledge of
• Microsoft Office Suite (Word, PowerPoint, Excel & OneDrive)
• Experience with Ellucian -Banner preferred but not required
• Ability to use contemporary technology effectively

Work Environment

• This job operates in a professional office
• This role routinely uses standard office equipment such as personal computers, printers,

Physical Demands

• Desk and computer work

Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Thursday, 8:30 a.m. to 4:30 p.m. Friday 8:30 a.m. to 3:00 p.m. As is the case with all other positions in the office, the Departmental Assistant will have to work outside normally scheduled hours as needed.

Required Education and Experience:

• Minimum of a HS Diploma or equivalent
• At least 2 years in an office setting, prior university experience beneficial
• Excellent interpersonal skills and ability to work well with others

All persons hired are required to be vaccinated and boosted against the COVID-19 virus, subject to the reasonable accommodation provisions of applicable law. 

This position may be relocated to any of St. John’s University’s physical locations at any time 

St. John’s offers a competitive compensation program which is commensurate with your qualifications, experience, and contingent upon the departmental budget. We also offer an extremely comprehensive benefits program to meet the diverse needs of our workforce. Along with exceptional benefits such as medical, dental, life insurance, long term disability insurance, tuition remission, generous 403(b) employer contribution, employee assistance program, and liberal paid time off policies, faculty and staff can also enjoy St. John’s performing arts, libraries, bookstores, dining facilities, campus recreation and sporting events. 

Any offer of employment is subject to receipt by St. John’s University of satisfactory references, verification of employment and education. 

St. John’s University is an Equal Opportunity Employer and encourages applications from women and minorities. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, or any other characteristic protected by law. 

Required Skills Required Experience

• Experience with Variable Data Programming software.
• Design Merge, Planet Press, Adobe Suite is preferred.
• Knowledge of data processing, digital and offset print technologies, production processes, USPS mail regulations and digital workflow process are required.
• Advanced communication skills both written and verbal.