Job Description

The WD Corporate Events Planner’s role is to plan, coordinate, and execute meetings, conferences, and special events for Western Digital Customer Organization employees and its affiliated associations. This includes small and large meetings, 50 people to 1,000. Most events include gathering event requirements, leading meeting stakeholders through the planning / decision making phase, site proposals, site selection, support through contract negotiations, 3rd party vendor selections, coordinating marketing requirements and communications, and execution of meeting logistics (design, technical delivery, and value proposition). This position coordinates the event budget, billing, and reconciliation of expenses.

Minimum 3 years related conference, facility, and/or special events management experience required. Must work occasional evenings and weekends as required.

Qualifications

Duties and Responsibilities: 

• Meets with meeting sponsors to determine program requirements 

• Secures proposals for event locations and accommodations. 

• Develops overall event plan, budget, and responsibility / timeline matrix 

• Coordinates customer invitations, advance and on-site registration processes, and post-event follow-up evaluations. 

• Negotiates contracts with vendors to ensure acceptable terms and basic / competitive pricing. 

• Coordinate logistics for in house meetings including timeline development and onsite support with emphasis on food and beverage, rooming management, vendor relations and customer service 

• Works with accounting to reconcile payments with individual cost centers as applicable 

• Facilitates the decision-making process with purchasing and meeting sponsors. 

• Support the overall planning, coordination, and execution of all events and promotions, coordinate assistance from other departments.

• Research, develop and manage relationships with vendors/entertainment to ensure all prerequisites are met during the events and promotions

• Create rules for all events and promotions; seek approval from Compliance, Legal and Marketing teams as appropriate

• Recommend gifts for events/promotions and schedules, prepare gift presentations

• Process payments for vendors and event/promotion collateral, including creating check requisitions and purchase requisitions for approval and ensure payment is received

• Attend events and promotions to ensure all details are attended to and serve as the point of contact for any potential issues

Knowledge, Skills, And Abilities

• Proficiency in Microsoft Office, Excel, Teams, and Outlook
• Able to effectively communicate in English, in both written and verbal forms
• Ability to multi-task and work well in a fast paced, team-oriented environment
• Excellent organizational skills to function effectively under time constraints and within established deadlines, with particular attention to detail
• Excellent customer service skills and interpersonal skills to effectively communicate with all business contacts

Additional Information

Because Western Digital thrives on the power of diversity and is committed to an inclusive environment where every individual can thrive through a sense of belonging, respect, and contribution, we are committed to giving every qualified applicant and employee an equal opportunity.

Western Digital does not discriminate against any applicant or employee based on their protected class status and complies with all federal and state laws against discrimination, harassment, and retaliation, as well as the laws and regulations set forth in the "Equal Employment Opportunity is the Law" poster. Part of creating a diverse and inclusive workplace includes ensuring that all qualified applicants and employees are provided equal consideration for any available opportunity.

Western Digital is committed to offering opportunities to applicants with a disability. If you need a reasonable accommodation, email us at Careers.Accommodations@WDC.com. In your email, please include a description of the specific accommodation you are requesting as well as the job title and requisition number of the position for which you are applying.

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COMPENSATION & BENEFITS DETAILS

• An employee’s pay position within the salary range may be based on several factors including but not limited to (1) relevant education; qualifications; certifications; and experience; (2) skills, ability, knowledge of the job; (3) performance, contribution and results; (4) geographic location; (5) shift; (6) internal and external equity; and (7) business and organizational needs.
• The salary range is what we believe to be the range of possible compensation for this role at the time of this posting.  We may ultimately pay more or less than the posted range and this range is only applicable for jobs to be performed in Colorado or remote jobs that can be performed in Colorado.  This range may be modified in the future.
• You will also be eligible to participate in Western Digital's Short-Term Incentive (STI) Plan and to receive equity awards under our annual Long-Term Incentive (LTI) program, which consists of restricted stock units (RSUs), pursuant to the terms of these programs.  RSU awards are also available to eligible new hires, subject to Western Digital’s Standard Terms and Conditions for Restricted Stock Unit Awards.
• We offer a comprehensive package of benefits including paid vacation time; paid sick leave; medical/dental/vision insurance; life, accident and disability insurance; tax-advantaged flexible spending and health savings accounts; employee assistance program; other voluntary benefit programs such as supplemental life and AD&D, legal plan, pet insurance, critical illness, accident and hospital indemnity; tuition reimbursement; transit; the Virgin Pulse Program; the Applause Program, employee stock purchase plan, and the Western Digital Savings 401(k) Plan.
• Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company’s sole discretion, consistent with the law.