The Media Operations team at Neo@Ogilvy is looking for a Accounts Payable Associate. The Associate would be responsible for liaising with our vendors and internal teams to reconcile invoices and must be very attentive to details.
Procuring vendor invoices and preparing them for approval by providing supporting back-up and documentations to the accounts payable team.
Log into Aspen for new invoices and compare buy in DDS to the insertion order also compare campaign pacing report with insertion order.
Upload insertion orders and pacing reports for each invoice being approved through Aspen.
Maintain a spread sheet log for all approved invoices and discrepant buys.
Check DDS to make sure invoices have been cleared after approval.
Follow-up with AP team regarding approval discrepancies.
Respond to vendor phone calls and email inquiries regarding billing issues.
Initiate contact with vendors for revised and missing invoices.
Work with media team to resolve any reporting discrepancies.
General administrative duties, such as filing, scanning and coping.
*Neo@Ogilvy is the world’s leading digital and direct media agency, with more than 650 professionals in 39 offices across 32 countries.
We provide a full range of digital and direct media services, including media strategy, planning and buying, search marketing, performance marketing, analytics and technology, mobile marketing, social media marketing, digital out-of-home marketing and others.
Our missions is to be the best in class, full-service digital and direct global media network that delivers performance results to our clients’ 360 strategy.
Bachelor’s Degree Required
1-2 years related experience preferred
Accounting background preferred
Advertising/professional service experience preferred
Strong analytical skills
Strong attention to details
Superior communication and interpersonal skills
Microsoft Excel necessary
DDS experience preferred
Ogilvy & Mather is one of the largest marketing communications companies in the world. Through its specialty units, the company provides a comprehensive range of marketing services including: advertising; public relations and public affairs; branding and identity; shopper and retail marketing; healthcare communications; direct, digital, promotion, relationship marketing. Ogilvy & Mather services Fortune Global 500 companies as well as local businesses through its network of more than 450 offices in 120 countries.