The Administrative Specialist is the glue that holds the office together! If you’re the type of person that shines in an administrative support role for a dynamic team, we have a great opportunity for you! Our Interstate Logos office in Janesville, WI, is now hiring a new team member to help us enhance the Interstate Logo Program in the state of Wisconsin.

The primary purpose of the Administrative Specialist is to provide administrative, clerical, and receptionist support for our local offices. This position will handle routine office duties and work closely with the Office Manager to ensure that the office functions efficiently and effectively. This includes functioning as the first point of contact for potential and existing customers, data entry, and assisting with billing.

What you can expect from us:

• A Monday - Friday, 8 am - 5 pm work schedule
• An hourly rate of $20/ hour dependent on relevant experience and qualifications
• 120 hours of paid time off (PTO) that increases with tenure
• 12 paid company holidays including Presidents Day and Juneteenth
• A comprehensive 30 day training program
• Career advancement opportunities
• Ongoing professional development and internal leadership programs to maximize your career potential
• Multiple medical plan options
• Dental and vision insurance
• 401K plan with company contributions for participation
• Paid parental leave
• Wellness program incentives such as medical plan premium holidays and HSA contributions

What we're looking for in YOU:

• Strong command of the English language.
• Working knowledge of Microsoft Office Suite, with a focus on Access and Excel.
• Must have high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy.
• Some analytical ability is required in order to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work.
• Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
• Strong work ethic - someone who takes great pride in professionalism, responsibility, and is proactive.
• Working knowledge of office administrative procedures and knowledge standard office equipment.
• Ability to handle confidential and non-routine information and explain policies when necessary.

Education and experience:

• A high school diploma or equivalent is required.
• Associates degree, business school certification, and/or some college preferred
• A minimum of 6 months of office experience is required. In lieu of experience, college education will be accepted.
• Or other equivalent combination of education and experience.
• 2 years of computer software use in an office setting is preferred.
• A Valid Driver’s License is required.

Please note: Upon submitting your application, you will be asked to complete an 8-15 minute personality assessment. This assessment compares your professional soft skills to the skills required for success in this role. Please answer honestly; this is not a test! Not completing this assessment could result in disqualification from consideration for this position.

Candidates with a disability in need of an accommodation to fulfill our application requirements should email applicantassistance@lamar.com .

A day in the life:

• Organize and prioritize large volumes of information and phone calls. This includes but is not limited to:
  • Sorting and distributing all incoming mail, opening mail for the General Manager
  • Responding to regularly occurring requests for information
  • Answering phones as receptionist, taking messages, and fielding/answering all routine and non-routine questions
• Provide administrative assistant support, including filing, typing, and designing general correspondence.
• Ordering office supplies as needed.
• Update and maintain commonly used databases, including contract/client information, structure and signage information, client applications, new contracts, and pictures.
• Generate various reports, including monthly and annual expenses, tracking reports, etc.
• Responsible for ordering Logo plates
• Assist with collections, including calling clients and sending letters.
• Process accounts payable and expense reports.

Physical Demands and Work Environment:

• The primary work environment for this position is an office.
• The physical demands for this position include light lifting, pushing, reaching, seeing (with a focus on reading and acuity), sitting more than 50% of the time, standing, stooping, talking, turning, and walking.
• Nights spent away from home are less than 10%.

Who we are:

Founded in 1902, Lamar Advertising Company is one of the largest outdoor advertising companies in the world. With over 351,000 displays across the United States and Canada, Lamar is dedicated to helping both local businesses and national brands reach broad audiences every day.

We provide ad space through:

• Billboards
• Interstate logos
• Handpainted murals
• Transportation and airports
• The largest network of digital billboards in the United States

We live by the Golden Rule, and we operate with honesty and integrity in every aspect of our business. We are open with our employees, transparent with our customers, and loyal to the communities in which we serve. While Lamar is a large company, each office has its own culture and family atmosphere, making employees feel connected both locally and nationally.

We are committed to sustainable and environmentally friendly business practices and use a number of innovative strategies to reduce our environmental impact. We are actively working to reduce our annual greenhouse gas emissions and are projecting a 70% decrease by 2026 as a result of our efforts.

Lamar is an EOE/AA: Minorities/Females/Disabled/Protected Veterans or any other State or Federally protected characteristic

Disability Self-Identification: When applying for a job with Lamar, you will be asked to voluntarily self-identify whether you have a disability. Please take a moment to watch this video for clarification on why we're asking for this information!

California Residents - Lamar collects personal information in the ordinary course of considering job applicants. This information may include, for example, name, address, phone number and other contact information, employment history and reference contact information, and any other information provided by an applicant to Lamar. By submitting an application, you consent to the use or sharing of this personal information solely for the purpose of consideration for employment by Lamar. Lamar will not sell this information.

With 120 years in business, take pride in our long-standing mission and values: A century of family values: We seek to preserve the same family values upon which our company was founded to ensure that Lamar employees and shareholders prosper for another 120 years.

Always improving: As our business grows, our employees grow along with it. We offer continued development opportunities and internal networks for professional growth. We hope that no matter where you end up, you discover you're a better version of yourself than before your time with Lamar.

Putting people first: Our roots are built on strong relationships. From local team building to corporate-sponsored on-site events, we encourage creating spaces to build deeper relationships with our colleagues and the customers we serve.

Integrity at our core: We continuously use employee feedback to shape the future of how employees experience work at Lamar. Feedback and action plans are shared with employees at all levels and locations.

Serving our local communities: While Lamar gives back through nationwide campaigns, many of our local offices have established traditions to volunteer with local organizations that work to better the lives of community members. We aim to leave all communities in which we operate better than we found them!

Where you belong: We are committed to maintaining a workplace that is representative of our creative nature and the communities we serve. Here, you can be heard, contribute meaningfully, and show up how you want to be seen at work.

What you can look forward to on the Lamar team:

120 hours of PTO

12 paid company holidays

Medical, dental, vision insurance, and more!

Family planning benefits

401k (pre-tax and Roth) with matching

Wellness program with cash rewards

Employee Stock Purchase Program

Short and long-term disability coverage