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FIG Agency

FIG Agency

Office Coordinator

New York, NY
Full Time
Paid
  • Responsibilities

    Responsibilities:

    You'll be ensuring smooth operations of the physical office by focusing on:

    • Maintenance:

      • Act as the day-to-day point of contact for the building manager, porter and cleaning services
      • Calling in vendors, as needed, to facilitate repairs and/or upgrades
      • Keeping the kitchen clean - emptying/reloading dishwasher, emptying garbage/recycling cans
    • Efficient operations: arriving at work by 8:45 am daily, you will:

      • Walk our office to make sure that it is tidy and function properly (special attention to conference rooms)
      • Ensure all office supplies are stocked and available
      • Make sure that there is plenty of hot coffee ready for our staff to start their workday
      • Ensure that the restrooms are stocked with all needed supplies
    • Manage setting up furniture/supplies for company meetings:

      • Weekly breakfast and happy hours
      • Quarterly town hall meetings
      • Working with HR, manage seating plans and managing office moves when business needs require it
    • Creates and facilitates an atmosphere of hospitality:

      • Ensuring that all visitors are welcomed and feel that visiting FIG is the highlight of their day
      • Coordinating with Partner’s Assistant ensures that the Reception Desk is properly staffed during regular business hours and kept presentable
    • Oversees all purchasing for the company:

      • Order office supplies and weekly groceries - ensuring that everything is well stocked and Assist with the ordering and set-up of client meetings and all agency meetings
      • Order meals for client meetings and dinner for staff who will be working late
      • Books all travel arrangements for staff employees traveling on business
    • Other tasks and projects as assigned and directed

  • Qualifications

    Qualifications:

    • Relevant office management or experience in an advertising agency is preferred
    • Bachelor's Degree (or equivalent experience) required
    • Must love dogs (or be comfortable working around many of them)

    Attributes:

    • Sense of joy - optimistic and excited about the future.
    • Strong hospitality skills - the ability to think about how to make people’s working experience as joyful as possible
    • Inquisitive - possesses a heartfelt curiosity of the unknown and an innate desire to question the “status quo” to bring about change and amazing results
    • Agile/Nimble - quick to adjust their thinking and behavior as needed and business conditions require
    • Team player; motivated by developing strong relationships (internally and externally)
    • Natural problem-solver, capable of identifying problems and creative solutions
    • Excellent communication, presentation, and interpersonal skills
    • Motivated to actively contribute to the goals of the agency
    • Collaborative, working freely and candidly with coworkers of all levels in a helpful and productive fashion
    • Able to demonstrate superior interpersonal skills and the ability to work independently with increasingly less direct supervision
    • Highly organized, detail-oriented and able to manage multiple tasks/assignments at the same time
    • Self-starter going above and beyond on tasks – taking the initiative to help others
    • Manages up and down
    • An entrepreneurial spirit, always looking to develop your skills, thinking and value to the agency and to clients. Will not settle for the status quo.
    • Creative and/or possesses an appreciation for creativity, desire to be part of a creative environment and is excited about the creative process
  • Benefits

    Benefits:

    • Uncapped paid time off
    • Medical + Dental + Vision coverage provided by FIG at no cost to you! (Free!)
    • 401k Plan with employer matching
    • $125 per month to make your life better, healthier and more content! Your gym membership costs, your medical plan deductibles, co-pays, your alternative medicine practitioner and many more wellness related costs are “covered” with monthly funds provided to you by FIG.
  • Industry
    Marketing and Advertising
  • Fun Fact
    At FIG, Kombucha is consumed more than all softdrinks combined.
  • About Us
    We believe that stories are the best way to convey information and persuade people, so we've built our thoroughly modern agency to deliver on this. Our purpose is to help brands and people understand each other better, powered by a creative collective of passionate people with diverse backgrounds. Among our clients: Virgin Atlantic Airlines, Marriott International, Macy's, and the International Rescue Committee. We're committed to being the very best home for creative talent, which is why we're so proud that AdAge has recognized our extraordinary culture by naming us as one of the Best Places to Work for the past two years running.