Job Description
SEEKING AN POSITIVE, ORGANIZED EXECUTIVE ASSISTANT TO SUPPORT A GROUP OF EXECUTIVES (4 TO 6) ON A VARIETY OF TASKS AS WELL AS BEING THE POINT PERSON IN TRAVEL ARRANGEMENTS FOR THE COMPANY. THIS IS AN ONSITE POSITION IN MILWAUKIE OREGON.
THIS PERSON SHOULD BE EXTREMELY DETAILED, HAVE THE ABILITY TO MULTI-TASK, LEARN WHAT AREAS NEED TO BE FOCUSED ON BEFORE THE NEXT ONE AND ENJOYS ADMINISTRATIVE TASKS.
TRAVEL ADMINISTRATION
- Arranges corporate travel and meetings by developing itineraries and agendas for employees and potential candidates.
- Scheduling the air travel; booking other transportation; arranging lodging and meeting accommodations.
- Handle planning logistics for domestic and international trips; provide detailed itineraries, agendas, directions, and backup materials.
OFFICE ADMINISTRATION
- Prepare expense reports and purchase orders (POs) in timely manner ensuring accuracy and submit in accordance with company policy.
- Responsible for keeping track of headquarters daily company vehicle assignments.
- Assist with matching checks with supporting documentation, release, or process vendors’/subcontractors’ payments upon confirmation of release/non release of signed lien waiver
- Variety of different tasks for the support center department. This could be items such as filing, faxing, scanning, mail/post office run, invoices (receiving and payable)
- Create and maintain accurate paper and electronic filing ensuring documents are sent and securely destroyed according to company’s document retention policy
- Responsible for the company credit card – purchasing, ordering, reconciliations.
- Act as a team player, including taking on additional tasks to support colleagues and the company and offering to help before being asked.
- Ability to manage a high volume of work and prioritize tasks and projects according to what is most time sensitive.
EXECUTIVE ASSISTANT
- Assisting the Executive Team - Act as a backup of the Personal Assistant of the President when necessary
- Attend executive meetings and take meeting minutes
- Help prepare board meeting material and transcribe board meeting minutes
- Help plan and coordinate company gatherings/events
- Schedule and coordinate meetings and executive events, inform attendees of dates and time, reserve meeting space, ensure the appropriate equipment/materials are available, coordinate hospitality services as needed; assist with various off-site meetings as requested in an upbeat and professional manner.
- Act in discreet and professional manner with others; sensitivity to the confidential nature of the company’s business and consistently uphold such confidences and uses this information only in the course of performing your job for the company.
Company Description
Day Wireless Systems is the largest full-service wireless integrator in the West. We provide design, construction, licensing, sales, service, rentals, installation, and maintenance for a wide range of wireless voice, data, and video applications.
Founded in 1969, today we have 30 locations and 400 employees in California, Oregon, Washington, Idaho, Wyoming, and Utah. Day Wireless employees enjoy the opportunity to grow and transfer within our many locations and business divisions.
Day Wireless stands by The Americans with Disabilities Act (ADA) which requires us as an employer to provide reasonable accommodations for individuals with disabilities, unless it would cause undue hardship.