Job Description

Snow Software is seeking a Contract Procurement and Contracts Coordinator responsible to support procurement and facilities administration, and car program operations. This role will work closely with internal teams, and external vendors and contacts and report to the Director of Procurement. This is a part-time, contract role. 

Responsibilties:

PROCUREMENT ADMINISTRATION

• Triage queue of daily requests for procurement, applying Snow’s Purchasing Policy and process guidelines to assess requests for completeness and adherence to guidelines.
• Interface with requesters to iterate on requests until ready for processing.
• Confirm deals have adhered to basic negotiation standards as defined by Director, Procurement.
• Coordinate approvals from various internal and external parties according to details outlined in the Purchasing Policy.
• Liaise with Snow Legal, and coordinate contract routing among internal and external parties and drive toward document execution within DocuSign.
• Coordinate spot buying on p-cards (such as catering, office supplies, IT equipment).
• Coordinate requests for proposal/quotes.

FACILITIES ADMINISTRATION

• Review all previously stored real estate contractual collateral (leases) and organize.
• Extract from contractual collateral an updated view of meta-data and keep up-to-date (note that some leases are in foreign language and require sometimes-challenging translation).
• Assist Office Administration in coordinating office opens/changes/closures via direction from Director, Procurement.
• Liaise with building management at several international office locations and coworking partners on daily and strategic business, from rent payment coordination to open/change/close discussions and coordinating associated contractual collateral.
• Liaise with Snow real estate brokers on organizing existing-space surveys and evaluating new office/coworking locations.

CAR PROGRAM OPERATIONS

• Partner with Office Administration, HR and Legal to assist with processing auto benefits with existing lease providers.
• Coordinate requests for proposal/quotes.
• Coordinate contractual collateral with providers.
• Travel and expense management / purchasing card operations
• Liaise with partners Egencia and Concur on daily T&E matters.
• Coordinate answers to Snow personnel with T&E inquiries.
• Assist with daily p-card matters, including liaising with applicable banks.

Qualifications

• 3+ years’ relevant experience
• Degree preferred

Who You Are:

To be successful in this role, we see that you are service minded and a great communicator. Your motivation lays in solving problems for our customers and helping others. You appreciate being part of a team and fully understand how sharing knowledge with you colleagues helps us deliver better solutions to our customers. 

You are curious and continuously find ways of building improvement for you as a person but also for the team. In order to keep up with the rapid change of our products and business you need to be flexible, solution oriented and not afraid of rolling up your sleeves.

The successful candidate must be willing and able to work in a busy, dynamic environment. They must be able to work as part of both local and global teams to deliver customer excellence and success. The ideal candidate must be attention focused and hold a high degree of accountability to help build and protect the strong Snow Software brand image.

Additional Information

PAY & BENEFITS:

• Competitive Pay + Commission
• Stock Options
• 100% Employer Paid Benefits for Employee for Dental, Medical Insurance, Vision, Life, STD, LTD
• 401k with Employer Matching Contributions
• Employer HSA Contribution
• Unlimited Vacation

This is a chance for you to join a challenging and inspiring environment where you will have the possibility to make a daily impact. Every day you will work alongside helpful and down-to-earth colleagues who are dedicated and ambitious. Together we create an innovative environment that drives Snow forward. If you are the right person for the role you will be part of a fantastic journey in a dynamic, high-growth business.

We are looking forward to your application.

Snow Software is an equal opportunity workplace and an affirmative action employer. 

We are always committed to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. Discrimination is not welcome on the basis of any other status protected by the laws or regulations in the locations where we work.