Executive Assistant

ServiceNow

Executive Assistant

National
Full Time
Paid
  • Responsibilities

    Job Description

    Ideal Start Date: May 2024

    This role is in-person at the KIPP Jacksonville Public Schools regional offices.

    POSITION OVERVIEW
    The Executive Assistant (EA) will be a key part of the chief-level team which includes the Executive Director (ED), Chief Schools Officer (CSO), Chief Operating Officer (COO) and Chief Financial Officer (CFO) as well as other executive assistants. The Executive Assistant who supports the Chief Schools Officer ensures the Academics team stays organized by streamlining calendars and times to support efficiency. The EA is a self-starter who can take initiative, anticipate needs, and is a polished communicator as they represent leaders for the organization to a variety of internal and external stakeholders. Due to the sensitive nature of email communication, they will uphold the highest levels of confidentiality and professionalism.

    The ideal candidate for this position will have a deep passion for social justice and educational equity for all children, excellent relationship-building and communication skills, and loves organization.

    The EA is a full-time role on the shared services team which oversees four schools currently and is actively planning for growth in future school years. As a member of the shared services team, this individual would be responsible for doing whatever it takes to ensure that students develop the knowledge, skills, and character strengths they need to succeed throughout their education and in the competitive world beyond.

    This position is year-round and performs duties as assigned by their manager. This position reports directly to the Chief Schools Officer. Typical hours are 8:00 a.m. to 5:00 p.m. but vary for this role based on the season. Some travel to community events during/after normal business hours would be required.

    SPECIFIC DUTIES

    • Schedule all appointments, meetings, events, and travel for the Chief Schools Officer.
    • Manage team meeting schedules and coordinate logistics for large group meetings
    • Schedules and supports logistics of board of directors meetings, committee meetings, retreats, etc.
    • Conduct short and long-term calendar reviews to ensure calendar accuracy and resolve potential scheduling conflicts
    • Develop and maintain effective communication with all contacts (internal and external)
    • Prepare and edit documents in MS Word, Excel, PowerPoint, and other programs as needed
    • Process expense reporting for the Chief Schools Officer
    • Support shared services team meetings and events with logistics, ordering, supplies, etc.
    • Assist with additional projects or duties as assigned

    COMPENSATION

    • The starting annual salary range for this role is $38,500-$45,000
    • Free individual-level health benefits, including medical, dental, and vision
    • Free individual short-term and long-term disability insurance
    • 403(b) retirement program with a company match
  • Qualifications

    Qualifications

    REQUIREMENTS

    • KIPP Jacksonville believes that our staff will represent our core values—high expectations, a growth mindset, commitment to team, trust, joy, and sustainability. We search for established educators who embody them.
    • Possesses a deep commitment to both racial and educational equity; supports the building of an organization that reflects the community KIPP serves; holds self and others on team accountable for centering equity.
    • Associate’s degree
    • Demonstrated success juggling multiple projects and competing priorities across teams of people
    • Meticulous attention to detail
    • Demonstrated grace-under-fire professionalism with a positive and proactive attitude
    • Demonstrated skills in computer applications like Outlook, Word, Excel, and PowerPoint
    • Working familiarity with Google Suite products
    • Exceptional written and oral communication and problem-solving
    • Adapts quickly with unfamiliar systems/projects and ambiguity

    HIGHLY PREFERRED QUALIFICATIONS

    • Prior experience in office management, administrative support, or customer service
    • Bachelor’s degree

    Additional Information

    APPLY
    Please complete an application and upload a resume via our job board. No applicants will be considered that submit resumes through other job postings. Link here: https://careers.smartrecruiters.com/KIPP/jacksonville

    If you're a current KIPP Jax team member, you should:

    1. Inform your current manager of your interest in the role and

    2. Complete the online application

    QUESTIONS

    If you have questions about this position, please email Emma Kosanda at ekosanda@kippjax.org. Please understand that resumes and/or cover letters are not accepted via email and you will be redirected to apply via the website.

    KIPP Jacksonville Public Schools is committed to a policy of equal treatment for all individuals applying for employment at our schools. KIPP Jacksonville Public Schools does not discriminate on the basis of race, color, gender, handicap, age, religion, sexual orientation or national or ethnic origin.

  • Locations
    Santa Clara, CA • San Francisco, CA • Ponte Vedra Beach, FL • Orlando, FL • Jacksonville, FL • Atlanta, GA • Chicago, IL • Waltham, MA • Baltimore, MD • Towson, MD • New York, NY • Flower Mound, TX • Bellevue, WA • Milwaukee, WI