City Vision Internships is a Christian one-year, multi-year or summer internship program based on the AmeriCorps model. Interns serve at one of over 40 positions across the USA and Canada.

Apply at http://www.cityvisioninternships.org/apply

This specific opportunity is with Streamside Camp and Conference Center.

MINISTRY SUMMARY

Manage office environment while providing registration and administrative functions in support of Streamside Camp & Conference Center’s mission of reaching children through quality Christian camping programs and strengthening churches through hosting retreats.

Function: Maintain an orderly, efficient, welcoming and effective office to support and enhance the ministry of Streamside Camp & Conference Center

• Standard: Serve as primary receptionist for mail, phone calls, emails and visitors during typical office hours and throughout Streamside activities.
• Schedule and ensure coverage through other staff or volunteers when necessary.
• Keep a sufficient inventory of office supplies necessary to complete all administrative tasks required of yourself and others within budget guidelines
• Maintain necessary office equipment (printers, copiers, computers, phones, software, IT, etc.) in good working order including acquisition, servicing, and supplies
• Train and support staff in proper use and care of office resources and programs
• Establish and maintain efficient document record keeping (both electronic and paper files) systems for financial, program materials, ministry resources, curriculum, facility and other data including meaningful archives
• Ensure office facilities are kept clean and uncluttered, pleasantly decorated, secure and professional in cooperation with operations staff
• Oversee, develop and disciple seasonal staff, volunteers and interns assigned to office

Function: Serve as registrar for all Streamside outreach programs

• Standard: Maintain single, complete and up to date database (currently Activenet) where all ministry stakeholders (campers, parents, ministry partners, donors, staff, volunteers, retreat contacts, etc.) are kept.
• Support promotion of all Streamside activities and programs through pulling data necessary for physical and electronic mailings, social media, etc.
• Work with vendors for large mailings and execute smaller mailings and postings in-house.
• Communication with and assistance of parents and groups with on-line and paper registration processes.
• Follow up to secure all necessary payments and required forms (health and consent, behavior, eligibility forms, What to Bring, etc.)
• Conduct onsite registration, check out and dismissals
• Provide pertinent information regarding registrations to ministry staff (cabin assignments, bus lists, health forms, totals and subtotals, meal counts, special circumstances, etc.)
• Collects new contact information, when appropriate, from those interested in the ministry of Streamside Camp & Conference Center

Function: Serve as retreat coordinator for Streamside’s ministry of strengthening churches

• Standard: Respond to and follow up with retreat inquiries promptly and professionally using checklist developed in Streamside’s retreat marketing protocol
• Collect required contracts and deposits prior to events and settles up with groups receiving payment in full before group departure.
• Maintain accurate and complete information in google calendar
• Follow up with necessary information to assist with retreat planning
• Collect and disseminate detailed information about each retreat needed for Streamside staff to serve groups well. Lead Thursday morning meetings to review information
• Assign cabins, meal times, seasonal activities and meeting rooms balancing needs and desires of each group

Function: Increases productivity and efficiency of Streamside’s Executive Director by serving as Administrative Assistant

• Standard: Anticipate needs of Executive Director, keeping him on priorities by organizing and protecting his schedule, time and work environment while limiting interruptions
• Communicates on behalf of Executive Director
• Complete special projects assigned
• Enter, provide or document financial, statistical, administrative and other information required by BCM headquarters
• Offer similar services to other leadership staff as time allows

Function: Represent the Lord, BCM International and Streamside Camp & Conference Center well in all interactions with campers, guests, and co-workers.

• Standard: Interacts with campers, guests, and co-workers with grace and integrity; seeking to communicate honestly, tactfully and positively; exhibiting patience when feeling wronged or overwhelmed; demonstrating care, concern, and service to others; and maintaining the highest Christian standards of conduct
• Establish and maintain friendly relations with neighbors, vendors and service personnel.
• Demonstrates a cooperative spirit in complying with all applicable regulations.
• Is able to articulate the ministry of BCM specifically as reaching children and developing churches worldwide and illustrate how Streamside Camp & Conference Center accomplishes that mission.

• Born-again believer who demonstrates an active personal relationship with the Lord Jesus Christ.
• Be in agreement with BCM’s Doctrinal Statement, Position Statements, Values Statement, principles, practices, policies, and procedures.
• Joyful, kind and compassionate interaction with people.
• Passionate for God and focused on reaching children and teens from urban environments
• Reliable, organized, self-motivated, accurate, detail oriented and efficient
• Strong communication skills, both written and verbal
• Bi-lingual in English and Spanish would be helpful
• Strong familiarity and competency with online registration software, google calendar, Microsoft Office platforms, and other office functions
• Available to work extended hours when needed
• Able to perform all Ministry Specific Functions with or without a reasonable accommodation.

1-2 year internships program with hands-on nonprofit experience providing free tuition (undergrad or graduate).