As the employment agency hiring temporary workers to be assigned to the Bill and Melinda Gates Foundation, we are responsible for direct hiring and seeking candidates for the following temporary role at the Foundation.

AgileOne designs and develops global workforce and procurement solutions for Fortune 1000 companies. Our focused and consultative approach provides solutions that streamline business processes and deliver efficiencies to human resources, procurement, and suppliers.

The Foundation
We are the largest nonprofit fighting poverty, disease, and inequity around the world. Founded on a simple premise: people everywhere, regardless of identity or circumstances, should have the chance to live healthy, productive lives.

Our Global Health Program (GHP) harnesses advances in science and technology to save lives in poor countries. We focus on the health problems that have a major impact in developing countries but get too little attention and funding. Where proven tools exist, we support sustainable ways to improve their delivery. Where they don't, we invest in research and development of new interventions, such as vaccines, drugs, biologics, and diagnostics. Our work in infectious diseases focuses on strategies to fight and prevent HIV/AIDS, malaria, tuberculosis, neglected tropical diseases, enteric and diarrheal diseases and pneumonia. Our work in maternal, neonatal and child health focuses on ensuring that women and newborns survive and remain healthy before, during and after childbirth, and ensuring optimal growth, neurodevelopment and resistance to disease, by identifying and addressing underlying biological vulnerabilities. We also support innovative research in reproductive health. These strategies are supported by functional teams that focus on Discovery & Translational Sciences, Vaccine Development & Surveillance, and Integrated Development.

Position Summary ****
The Temp - Program Assistant is a key member of the team. This role provides administrative and organizational support for Deputy Directors, Program Officers, and Strategy Officers. Program Assistants provide wide and varied administrative and organizational support for program or operations leaders and teams. Efficiency, attention to detail, flexibility, time management, and ability to handle multiple projects and tasks while using good judgment are critical in this role to ensure smooth operation of the team.

Core Responsibilities

• ****Schedule a high volume of appointments and meetings, manage complex calendars for multiple people, and make multifaceted travel arrangements domestic and international.

• Assist in scheduling and planning for events, such as meetings, conferences and presentations, which may include coordinating arrangements for participants, handling logistics, preparing and disseminating materials.

• Coordinate arrangements and logistics for frequent domestic or international travel

• Provide communications support and assistance to ensure timely responses to inquiries including answering and prioritizing calls, email and mail communications.

• Maintain organized files and records and a system for tracking, monitoring and prioritizing tasks and projects.

• Provide administrative support including document creation, expense reports, reimbursements, check requests, organization, and maintenance of files.

• Work on special projects as needed. May include conducting basic research and analysis of data to respond to requests.

• Interact and communicate clearly and consistently with grantees and partners in the field.

Core Knowledge & Skills

• Sets priorities and meets deadlines while balancing needs of providing support for multiple individuals, including complex calendar, travel and event planning.

• Excellent oral and written communications skills. Able to communicate effectively with internal and external contacts and ability to adjust to a wide variety of working styles.

• Knowledge of foundation priorities and how they align with the goals of the department/division.

• Proficient with MS Office Suite (Excel, Word, PowerPoint, and Outlook), as well as, SharePoint. **
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Other Skills, Attributes and Abilities:

• Experience with calendaring, travel arrangements, and event/meeting planning coordination

• Adept at learning new software

• Possesses good judgment, maturity, discretion, tact and a sense of humor

• Positive, collaborative approach to work

• Customer focus

• Excellent organizational skills

• Outstanding oral and written communication skills

• Ability to solve problems in ambiguous situations

• Proactive

• Ability to move forward without all the pieces

Education & Experience

• 2+ years of executive support experience

• Bachelor's degree

*Must be able to legally work in the country where this position is located without visa sponsorship.

Hiring Requirements

As part of our standard hiring process for new employees, employment will be contingent upon successful completion of a background check.

NOTIFICATION: All opportunities listed are temporary in scope, and your employer would be AgileOne. These assignments are temporary and “at will.” There is no guarantee of on-going employment with AgileOne or any promise, express or implied, of conversion to employment with the Foundation.