As the employment agency hiring temporary workers to be assigned to the Bill and Melinda Gates Foundation, we are responsible for direct hiring and seeking candidates for the following temporary role at the Foundation.

AgileOne designs and develops global workforce and procurement solutions for Fortune 1000 companies. Our focused and consultative approach provides solutions that streamline business processes and deliver efficiencies to human resources, procurement, and suppliers.

The Foundation

We are the largest nonprofit fighting poverty, disease, and inequity around the world. Founded on a simple premise: that people everywhere, regardless of identity or circumstances, should have the chance to live healthy, productive lives. By building a global and cultural workplace that supports greater diversity, equity, and inclusion — of voices, ideas, and approaches — together with our employees and partners, we can help all people improve their lives from poverty and health to education.

The Team

This is an exciting time to join The Gates Foundation's Polio team with the 2022-2026 global strategy announcement at the World Health Assembly. The Polio Team works with partners of the Global Polio Eradication Initiative (GPEI) as well as with country governments, donors and other collaborators to build and implement the Polio eradication strategy. We do this by developing relationships and uplifting each other through our journey together. We believe that energized people, working well together, motivated by great leadership in an inclusive environment in which they thrive, will do phenomenal things!

The Foundation's leadership team is invested in our success, as we continue to provide updates, identify key risks, and build engagement opportunities.

Your Role

The Program Assistant provides wide and varied administrative and organizational support for program and operations leaders and teams. Efficiency, attention to detail, flexibility and good judgment are essential in this role to ensure smooth team operations. The Program Assistant is an integral member of the team, ensuring that all administrative and scheduling functions are completed in a timely manner allowing for highly productive environments.

What You'll Do

• Schedule numerous appointments and meetings while managing complex calendars for multiple people and making travel arrangements.
• Proactively review upcoming weeks/months and support principals with planning, recognizing potential bottlenecks and making recommendations for how to best allocate time/make trade-offs when scheduling issues arise.
• Assist in scheduling and planning for events, such as meetings, conferences and presentations, which may include coordinating arrangements for participants, handling logistics, preparing and disseminating materials.
• Provide communications support and assistance to ensure timely responses to inquiries including answering and prioritizing calls, email and mail communications.
• Maintain organized files and records and a system for tracking, monitoring and prioritizing tasks and projects.
• Compile and process expense reports, reimbursement and check requests.
• Work on special projects as needed. May include conducting basic research and analysis of data to respond to requests.
• Establish and manage relationships with grantees in the field as well as internal and external partners.
• Bachelor or Associate's Degree with 3+ years of experience, or equivalent experience.

Your Experience

Other Attributes

• Sets priorities and meets goals while balancing needs of providing support for multiple individuals, including complex calendar, travel and event planning.

• Able to communicate effectively with internal and external contacts, and have the ability to adjust to a wide variety of working styles.

• Experience learning organizational priorities and how they align with the goals of a specific department/division.

• Ability to track rhythm of business while also dealing with ambiguity and change.

• Experience establishing organizational systems to improve efficiency and functioning in a changing environment.

• Proficient with MS Office Suite.

• Proven positive, collaborative approach to work, including a dedication to client-service and problem solving.

*Must be able to legally work in the country where this position is located without visa sponsorship.

Hiring Requirements

As part of our standard hiring process for new employees, employment will be contingent upon successful completion of a background check.

NOTIFICATION: All opportunities listed are temporary in scope, and your employer would be AgileOne. These assignments are temporary and “at will.” There is no guarantee of on-going employment with AgileOne or any promise, express or implied, of conversion to employment with the Foundation.