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Application instructions are located at the bottom of the page. Please apply directly through the University of Montana's career portal UM Jobs at https://umjobs.silkroad.com/ for positions at the University of Montana – Missoula, University of Montana Western (Dillon), and Helena College. Do not apply through Indeed.com or use easy apply through Indeed.com

CAMPUS-ONLY RECRUITMENT

Only current UM Employees* are eligible.

*Open to all employee types including Temporary Staff and Student Employees.

The SCHOOL OF VISUAL AND MEDIA ARTS (SVMA) and the MONTANA MUSEUM OF ART AND CULTURE (MMAC) invite applications for a PROGRAM COORDINATOR II to join their team on campus. This position serves as the primary liaison for the School of Visual and Media Arts  and the Montana Museum of Art and Culture, representing the SVMA and MMAC in a wide variety of local, state, regional, and national venues; plays a key leadership role in SVMA College-level projects and programs; and is the lead for all School communications. This work encompasses all administrative operations of the school, collaborating with other UM departments, schools, and colleges.

This position is often the first point of contact for faculty, students, staff, administrators, and visitors to SVMA and MMAC. This position requires basic organization, skills in coordinating projects, and ability to maintain confidentiality.

Specific duties include, but are not limited to:

• Greeting and providing information to students, parents, high school teachers and counselors, other campus programs, and school/university leadership.
• Providing clerical support for the directors, faculty, and staff.
• Generating, formatting, and maintaining reports, and providing more complex information to internal and external customers.
• Coordinating events, workshops, projects, conferences, and maintaining social media sites.
• Coordinating faculty evaluation process.
• Coordinating graduate school admission process.
• Serving as a liaison for building maintenance, including but not limited to, work orders with Facilities Services, maintaining key codes for coded classrooms, updating lists for GrizCard swipe entry; maintaining storage and archive room.
• Assisting in maintaining programmatic accreditation.
• Routine website management and maintenance.
• Hiring, training, and supervising work-study and non-work-study student employees.
• Maintaining building security (after-hours access, keys, etc.).
• Assisting with new student orientation.
• Maintaining student files and upkeep of electronic files.
• Updating office procedural manual and student handbook as needed.

This person is responsible for event planning and coordination for SVMA and MMAC, including but not limited to art shows and various camps, Homecoming events, faculty retreats, graduation ceremonies, and various other events. In collaboration with the school’s fiscal manager, incumbent will collect and enter student timecards into the GTO system or other HRS-appropriate payroll systems.

The position requires the incumbent to develop knowledge of Banner, UMDW, InfoGriz, and other University programs; familiarity with UM faculty/staff personnel procedures; deep understanding of UM curricular, advising, and administrative procedures. This person is responsible for gathering scholarship information for the director, managing pertinent information for scholarships and following up to confirm that scholarships were distributed properly.

Required Skills

• Demonstrated knowledge of professional office practices and procedures.
• Ability to write, edit, and layout documents in a variety of formats suitable for the intended audience.
• Demonstrated interpersonal, public relations, and communication skills including the ability to work with a diverse group of individuals at all levels.
• Ability to maintain and/or develop efficient processes that collect, interpret, manage, organize, assemble and maintain electronic and physical filing systems.
• Demonstrated skill and ability in the operation of personal computers and related word processing, spreadsheet, and database software.
• Must possess the ability to learn quickly and utilize new/proprietary software programs.
• Demonstrated skill and ability to operate standard office equipment: printers, copiers, multi-line phone systems, etc.
• Demonstrated organizational, time management, and multi-tasking skills and ability to meet deadlines in a busy environment.
• Proven ability to set priorities, delegate tasks and pay close attention to detail.
• Ability to synthesize and analyze complex information and discern trends.
• Ability to take initiative, work independently and problem-solve.

Minimum Required Experience

• High School diploma and four (4) years of relevant work experience or an equivalent combination of education and experience

PREFERRED QUALIFICATIONS

• A Bachelor's Degree
• Experience in higher education
• Knowledge of UM computer programs such as InfoGriz, UMDW, Banner, CyberBear, UM Scholarship Portal, room scheduling software, etc.
• Working knowledge of Microsoft Office Suite

About the School of Visual and Media Arts, Montana Museum of Art and Culture, and UM

The School of Visual and Media Arts is housed within the College of the Arts and Media (CAM). CAM is comprised of four schools: Journalism, Music, Theatre and Dance, and Visual and Media Arts, as well as affiliate organizations the Dennison Theatre, Montana Media Lab, Montana Museum of Art and Culture, and Montana Repertory Theatre. The growing creative-industry sectors in Montana that involve CAM students include content creation across multiple sectors including: art and music education, eSports, film, commercial music industries, and new media. CAM hosts the only theatre and dance program in the state, a nationally ranked School of Journalism, one of 12 touring Equity theatre companies in the U.S affiliated with a university, a growing musical-theatre program, the largest permanent collection of art in the state, and a music program that boasts 100% placement of their music education students across Montana.

The Montana Museum of Art and Culture acquires and preserves art that expresses the spirit of the American West and its relationship to the world. As a university and state museum, the MMAC presents exhibitions and educational programs that explore local, regional, and global themes.

The mission of the School of Visual and Media Arts is to educate and engage the next generation of artists and storytellers in a wide variety of creative practices and research.  SVMA strives to promote a holistic, cross-disciplinary approach and foster diversity and inclusion in the study, creation, and dissemination of arts and media. Central to this mission are opportunities to create original works, gain proficiency with a diversity of creative processes (narrative, audio, and visual; in both digital and material systems), critically analyze artworks and media past and present, collaborate within and across artistic disciplines, and research the contextual and cultural history of art, design, and media. We lead -- and teach students how to lead -- through excellence in creative scholarship and research.

Our students develop critical and creative thinking skills, cultivate an informed aesthetic, build proficiency in various modes, methods, technologies, and forms of expression, and gain the ability to assess, articulate, and evaluate a broad range of arts and media.

The University of Montana values leadership, engagement, diversity, and sustainability. Our institution is committed to respecting, welcoming, encouraging, and celebrating the differences among us. As members of the University of Montana community, we aspire to:

• Respect the dignity and rights of all persons.
• Practice honesty, trustworthiness, and academic integrity.
• Promote justice, learning, individual success, and service.
• Act as good stewards of institutional resources.
• Respect the natural environment.

The College of the Arts and Media at the University of Montana, has chosen to actively pursue equity and access for all persons. In this charge we will be researching, planning, and implementing ways in which our culture can be more accessible, inclusive, equitable, sustainable. It is not enough to be anti-bias in principle without being equitable in action. We will implement these actions organized by a group of students, faculty, and staff across the entire College in an ongoing way.

The University of Montana is an Affirmative Action/Equal Opportunity employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its five PRIORITIES FOR ACTION: Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always"; partner with place; and proudly tell the UM story.

TO LEARN MORE ABOUT THE UNIVERSITY OF MONTANA, PLEASE VISIT THE LINKS BELOW.

University of Montana

• Video: UM Lifestyles
• University Highlights

Position Details

POSITION TITLE:                   PROGRAM COORDINATOR II

POSITION NUMBER:            051510

DEPARTMENT:                     SCHOOL OF VISUAL AND MEDIA ARTS AND

                                          MONTANA MUSEUM OF ART AND CULTURE

WORK SCHEDULE:               Full-time, 1.0 FTE (40 Hours a week), Monday through

                                          Friday 8:00 am to 5:00 pm, 12 months/year.

SALARY:                              $17.085/HR

Current employee’s rate of pay for this position will be determined by the staff compensation plan and will minimally be this posted salary. For questions and details regarding the staff compensation.

UNION AFFILIATION:             FOCUS-MFPE

PROBATIONARY PERIOD:      Six months minimum

BENEFITS INCLUDE:             Insurance package, mandatory retirement plan, partial tuition

                                          waiver, and wellness program.

Criminal Background Investigation is required prior to the Offer of Employment In accordance with University regulations, finalists for this position will be subject to criminal background investigations. ADA/EOE/AA/VETERAN'S PREFERENCE Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law. REFERENCES: References not listed on the application materials may be contacted; notice may be provided to the applicant. TESTING: Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions. EMPLOYMENT ELIGIBILITY: All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).

How to Apply

PRIORITY APPLICATION DATE: TUESDAY, DECEMBER 13, 2022 by 11:59 PM (Mountain Time)

Complete applications received by the ‘Priority Application Date’ will be guaranteed consideration. Candidates are required to submit the following materials online through the UM Jobs website directly to ensure your complete application is received. Please do not apply through Indeed.com*.

A COMPLETE APPLICATION INCLUDES:

1. LETTER OF INTEREST – addressing your qualifications and experience related to the stated required skills for the position. A general letter salutation such as “Dear Search Committee” or “Dear Hiring Manager” is acceptable
2. DETAILED RESUME – listing education and describing work experience
3. PROFESSIONAL REFERENCES – names and contact information for three (3) professional references

*Applying through Indeed.com or easy apply through Indeed.com may result in submission of an incomplete application. Applications may be removed from full consideration if they are not complete with materials listed above under the "How to Apply" section. It is the responsibility of the applicant to ensure complete application materials are submitted and received by the date listed above.

**Please note: only five (5) attachments are allowed per application. Please combine documents accordingly

Required Skills Required Experience