- SUPPLIER RECORDS:
- Create supplier records in Oracle Payables Application.
- INVOICE BATCHING:
- Create invoice batches and enter into the Oracle Payables Application.
- Identify and match invoices to appropriate Oracle purchasing receipts, or purchase orders.
- Identify and match invoices to distributions.
- Communicate invoice status information.
- Research Oracle Payables Application vendor/supplier statements for suppliers and Metro personnel.
- Import Oracle Property Manager Application to Oracle Payables Application.
- Reissues stale-dated checks and processes management travel checks through the Oracle Payables Application.
- Processes check requests for employee reimbursements and customer refunds for the Business Enterprise Gateway Arch and Garage and Metrolink vending machine customers.
- Verifies PTAEOS charge account information and works with Grants Dept. PAYMENT BATCHES/PAYMENTS (ON CHECK ISSUANCE DAY):
- Determines sense of uRGENCY FOR PAYMENTS AND HANDLES PROCESSING AND CONducting additional check runs.
- Generate Preliminary Payments and confirms Final Registers to complete Oracle payment process.
- Creates electronic Positive Pay-ACH File and notifies Treasury Services of file availability.
- Works with the DirecTor of Treasury Services and his/her staff with file confirmation.
- Copies physical checks for hand off to Treasury Services and/or Payroll.
- After each check run, matches supporting documentation to the proper check voucher.
- STOP PAYS- VOIDS -CANCELLATIONS:
- Voids payments and cancels invoices. Contacts Cash Management Specialist and/or Director of Treasury Services to request stop payments.. Upon required approval, takes steps within Oracle to void payments or reissue checks.
- Places void check voucher back in the appropriate boxes for re-scan into Electronic Document Archive (EDA).
- PROBLEM SOLVING AND OTHER DUTIES:
- Assists with all incoming mail processes.
- Changes the time and date machines (during the absence of the clerk typist).
- Assists other Account Payables team members.
- Assists in resolving issues with the Invoice Aging report and other billing discrepancies.
- Works with cost center managers and purchasing department to resolve issues with purchase orders, receipts and grant-related funding.
- Uses CAS Jr and Oracle systems to resolve billing/payment discrepancies.
Required Skills
Basic understanding of Microsoft Outlook, Excel and Word.
Knowledge of Oracle Payables Application, CAS Jr, Oracle Property Manger Application and other related Oracle payment and invoice application programs.
Knowledge of clerical, accounting and invoicing routines.
Basic understanding of chart of accounts.
Ability to perform accurate detailed work and detailed work instructions.
Knowledge of clock hours and arithmetic functions.
Knowledge of various office equipment; proficient in the use of a calculator.Must be adaptable and cooperative in a dynamic work environment.
Must present neat and legible handwriting.
Must possess excellent telephone manners and ability.
Starting pay: $15.81 PER HOUR
Required Experience
EDUCATION
- DEGREE: High School degree or G.E.D. required
- FIELD: Finance, business
EXPERIENCE:
- YEARS: 1-3 years accounting payable experience
- FIELD: Accounting, payroll, purchasing
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