Job Details Title: Superintendent Location: Boise, Idaho Salary Type: Annual Desired Years Experience: 3-5 years Position Summary: Oversees the total construction effort to ensure the project is constructed in accordance with design, budget and schedule. Coordinates, plans and supervises assistant superintendents, foremen, subcontractors and/or craft activities for the entire project. Maintains liaison with other departments to ensure all required materials, equipment, and inspections support the schedule. Provides technical assistance (e.g., interpretation of drawings, recommending construction methods and equipment) as required. Makes certain that the company is being represented in accordance with Oklands corporate values. Required Tasks: Supervision/Personnel * Supervises and schedules craft employees and/or other on-site company personnel in person. Assumes responsibility for productivity of crafts, efficient use of materials and equipment, and contractual performance of the project. * Accompanies any injured Okland employee to the care facility, and follows up with them on any subsequent visit to the care provider. * Acts as a mentor and encourages subordinate growth and development. * Seeks to build morale of all team members by positive reinforcement, feedback, etc. * Follows company hiring and dismissal procedures in accordance with Oklands corporate values and legal requirements. * Maintains all employee time cards and distribution of payroll stubs; ensures employee time is turned in and properly coded. * Mentors and encourages subordinate growth and development, and builds the morale of all project team members through positive reinforcement, feedback, etc. Project Management * Ensures that all on-site personnel comply with project procedures, safety program requirements, work rules, etc. Documents all violations, notifies project management, and recommends/implements corrective actions as required. * Seeks input from staff on how to improve process, project, company, etc. * Ensures everyone is working using the most current drawings. Inputs all correspondence into the drawings, request for information (RFI), architectural supplement instructions, etc. * Ensures that the project site and construction activities are being constantly documented in writing and in photos. * Ensures job closeout procedures are followed, including the punch list, and verifies its completion. * Attends and represents the company in applicable meetings, such as the job kick off meeting, weekly project meeting, monthly project manager-superintendent meeting, owner-architect (OAC) meeting, monthly job review meeting, and management report meeting (upon request). * Attends required trainings, such as monthly general and breakout sessions and those scheduled on training matrix. * Coordinates with project team to create RFIs, check status of all the answers to ensure they have been incorporated into the project, and distribute to all subcontractors and keep records accurate. * Coordinates with project team to ensure shop drawings are compliant with contract documents and other trade work. * Assists the project manager in acquiring information for Project Status Report. * Manages rental and Oklands equipment by ensuring proper maintenance, swift return to vendor, regular inventory, proper use, and obtaining a rent-to-own agreement on rental equipment. * Collects and ensures daily reports and weekly safety reports are complete and accurate. * Ensures all force account work, back charges, and scope changes have proper signatures and approvals. * Becomes familiar with and utilizes the designated project control/management software (Pro-Log Manager). * Uses appropriate technical information (e.g., electrical, mechanical, plumbing, etc.) in performing job functions. * Assists in the development of training concepts and/or classes. * Seeks to learn changes in the industry. Schedule Management * Works with the project team to establish goals and develop accountability. * Coordinates and directs all subcontractor and vendor deliveries to ensure timeliness and efficient placement on site. * Ensures that the project is being constructed according to the master schedule and that the milestone dates are being achieved. * Manages project staging, access, hoisting, vertical and horizontal movement of material and craft people; and tracks productivity compared to the budget. * Holds and conducts weekly subcontractor meetings and on-site safety orientation meetings. * Identifies schedule risks and plans of action, and keeps project manager up-to-date on risk exposures to add to exposure log. * Assists the project manager and corporate scheduler in creating a detailed construction CPM schedule. * Creates and maintains 3-week rolling schedule using computer software to be reviewed with subcontractors. * Assists in maintaining a digital 3-week rolling schedule to be reviewed with subcontractors. * Updates master schedule on a monthly basis, and makes certain the owner and architect understand it. * Identifies active and potential delays to the project and assures that these delays are being documented and communicated to the project team. * Creates a recovery plan for project delays. Financial Management * Reviews established budget estimate and bid and assists the project manager, estimator, and job cost accountant with setting up the proper codes and organization of the job cost report. * Participates in original job cost set-up for self-performed work items and general contractor. * Coordinates with project team to review and update, as needed, the job cost reports on a weekly basis. * Ensures all purchases, orders, and invoices are properly coded and administered according to Oklands policy. * Regularly updates self-performed work items and fees to keep track of the budget. * Assists project manager in establishing quantities in place for pay requests to the owner. Subcontractor Relations * Verifies to ensure subcontractor completes the assigned scope of work. * Gives input, when requested, to the project manager in the creations and/or modification of accurate subcontract agreements or purchase orders. Reads the contracts to know subcontractors contractual obligations. * Negotiates with subcontractors to eliminate back charges. * Ensures subcontractors prices are accurate and fair and that there is no overbilling. * Keeps records of project documents and ensures subcontractors keep as-built drawings up-to-date. Job/Site Setup * Works closely with city officials in requesting and coordinating applicable inspections, including starting dialogue with officials from day one. * When layout crew performs initial layout, the superintendent confirms that building and/or site is laid out correctly. * Mobilizes and secures the site; also puts in place safety measures associated with the signage. * Oversees the commissioning and start-up of project systems. * Ensures a storm water program policy plan and dust control is in place at the onset of each project, that the notice of intent has been filed (coordinate with the project manager), and that the plan is maintained. * Sets and enforces quality standards by conducting pre-installation conferences, building mock-ups, and identifying deficiencies in a timely manner. * Visits each project site prior to the commencement of construction, and video records all areas that might by impacted by the construction. * Manages all jurisdictional inspections and secures building occupancy certificates. * Regular, timely, and predictable attendance is required for this position. * Performs other duties and responsibilities as assigned. Additional Tasks: * Provides input to the project team in the preparation of the exposure log. * Participates as a Design-Build Manager when required. * Ensures all warranty issues are identified, documented, and resolved in a timely manner. * Inspects supplier warehouses when payment for stored materials is being requested. * Assists the project manager in creating a project directory of owner, architect, team, and subcontractors using Prolog and/or Microsoft mail merge. * Assists the project manager in creating a project directory of owner, architect, team, and subcontractors. * Assists the project manager with preparation and review of monthly pay applications. * Manages the job closeout process by doing the following: start process Day 1 of project; finish final completion within 30 days of substantial; obtain final payment within 60 days of substantial; settle subcontractors financially within 30 days of substantial; and administer and track completion of punch list promptly. * Coordinates with the project manager to work with the architect and city to obtain project permits. * Markets the company to the owner and architectural team; engages the business development department in pursuing future opportunities. * Coordinates with the project manager to prepare and present job status reports on a monthly basis to the principle in charge. * Coordinates with the project manager to prepare the income and cash flow summary. * Coordinates with the project team to process RFIs * Coordinates with the project team to process submittals, and reviews them as needed.Coordinates with the project manager to manage the change order process by doing the following: keep project manager aware of potential cost impacts; submit changes for self-performed quantities to project manager promptly; estimate schedule impact to each change order; and ensure accurate and fair pricing by subcontractors. * Coordinate with the project team to maintain meeting minutes: * Develops meeting agenda with the project manager. * Records, compiles, and distributes meeting notes. * Updates agenda each week with project manager. * Ensures that the project site and construction activities are being constantly documented in writing and in photos. * Verifies with the project manager that the subcontractor progress billing is accurate. * Maintains MSDS sheets at the project office and all safety-related information. Education/Experience Requirements * Bachelor's degree or 3 to 5 years of related experience working on commercial construction projects; or equivalent combination of education and experience. Knowledge, Skills, and Abilities Requirements: * Extensive knowledge of established construction and maintenance practices, procedures, and techniques as well as applicable local, state and federal building codes. * Familiarity with a wide range of equipment and tools and proficiency in skilled construction, maintenance, and repair tasks. * Advanced understanding of construction scheduling and cost control. * Ability to interact and communicate effectively with customers, vendors, and employees at all levels of the organization. * Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization. * Ability to effectively lead and manage teams. * Thorough and attentive to details; extremely organized and able to prioritize and multitask. * Ability to proactively plan for any risks and activities to help meet or exceed the deadline. * Ability to solve practical problems and deal with a variety of concrete and abstract variables in situations where only limited standardization exists. * Ability to maintain confidentiality and professionalism in the workplace. * Ability to read and understand work orders, safety rules, operating and maintenance instructions, and procedure manuals. * Ability to read and comprehend complex instructions, correspondence, memos, blue prints, contract documents and specifications, and CPM schedules. * Possess strong computer skills; proficient in MS Excel, MS Word and MS Outlook. Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, talk and/or hear. The employee is frequently required to use hands to finger, handle, or feel. The employee is occasionally required to reach with hands and arms. The employee is required to climb and balance, stoop, kneel, crouch and/or crawl. The employee must also occasionally lift and/or move up to 50 pounds. Specific vision abilities include close vision and color vision. The employee is also required to frequently inspect the project and will be exposed to ongoing construction and various weather conditions, including rain, sleet, snow and wind, heat. The noise level in the work environment may range from moderate to loud. Hazards: May be exposed to extremes of heat and cold as well as certain unsafe environments; occasionally works near moving equipment and mechanical parts and electrical equipment; possible exposure to fumes or airborne particles; possible exposure to internal liquids. This is a safety sensitive position where a momentary lapse of attention can result in serious injury or death. The noise level in the work environment is usually moderate and occasionally very loud. Must follow all safety requirements carefully. OKLAND IS AN EQUAL OPPORTUNITY EMPLOYER, AND DOES NOT DISCRIMINATE ON ANY PROTECTED CLASS, INCLUDING, BUT NOT LIMITED TO RACE, GENDER, COLOR, NATIONAL ORIGIN, VETERAN STATUS, DISABILITY, SEXUAL ORIENTATION, AND GENDER IDENTITY.