Job Description

SOUTH COAST FACILITY SERVICES is a full-service MEP contractor in business for over 15 years that designs & installs HVAC equipment, delivers Energy Services, and provides process piping & direct digital control systems. Our mission is to provide high quality mechanical, electrical and plumbing solutions through service and retro-fit construction; provide continuous education to our employees; lead the industry with innovation and technology.

South Coast is seeking a self-starter with impeccable communication skills who will be responsible for providing high level support and serve as primary point of operational and administrative contact for Executives, Sales Management and Account Executives and other members of the team to support in daily coordination of the sales teams efforts, often on complex and confidential issues.  Perform all duties in accordance with the company's policies and procedures, all US state and federal laws and regulations, wherein the company operates.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Provide confidential administrative support to President, VP of Sales, VP of Business Development.
• Serves as primary point of direct administrative support to Account Executives.
• Generate new and repeated reports in a timely manner to be distributed daily, weekly or monthly to Executive team members.
• Plan, coordinate and schedule sales meetings, charity events, networking events and travel arrangement of sales department and Executives.
• Attend sales/client meetings on or off site and take meeting notes as necessary; prepare follow up correspondence from meeting notes to be distributed to sales team.
• Manage calendar of sales department.
• Composes and prepares written documentation and correspondence for the office.
• Coordinates and oversees the day-to-day inventory management of supplies such as uniforms, promotional items, holiday customer gifts.
• Assist in the coordination or creating sales meeting presentations using PowerPoint.
• Monitors and coordinates accounting activities; process sales team expense reports
• Work closely with outside sales Account Executives on new account opportunities
• Gathers, enters, updates data and/or sets up to maintain departmental records in the CRM database.
• Implement marketing campaigns both online and offline using SEO, Google Analytics/Ads, social media paid marketing, organization events, Manage company website and social media accounts.
• Track project and service maintenance opportunities
• Follow up with market leads, prospect through internet, newspapers and trade journals for leads and customer news
• Assist in preparing bids for government, city and private owners.
• Request COI's for current and new customers.
• Manage compliance and customer badging process
• Regular attendance and timeliness
• Other duties as assigned.

ESSENTIAL KNOWLEDGE, SKILLS, ABILITIES, AND COMPETENCIES:

• Basic reading, writing, and arithmetic skills required. This is normally acquired through a high school diploma or equivalent.
• Ability to persuade and influence others. Ability to develop and deliver presentations. Ability to create, compose, and edit written materials. Strong interpersonal and communication skills. Knowledge of advertising and sales promotion techniques.
• Visibility requires maintaining a professional appearance and providing a positive company image to the public.
• Knowledge of Microsoft Office

EDUCATION, EXPERIENCE AND/OR LICENSES:

• High school diploma or equivalent experience required
• Prior experience using SalesForce a plus
• 3 years of previous Administrative support role, preferably supporting Executives and Sales team.
• Knowledge of Construction, Electrical and/or HVAC Mechanical industry and services preferred
• Strong knowledge of using Microsoft Office software.

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