JOB SUMMARY
Monday-Friday 8am-5pm
Perform various responsibilities related to the reception of callers and visitors. Provide administrative support to all other departments, including Sales and Accounting functions
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Accounts and administrative Support – invoice, statement, remittance advice, Check scanning
- Data entry onto GP10
- Purchasing support – expediting Texas orders with vendors and recording notes in GP10
- Banking duties - depositing checks and cash at the bank on a daily basis
- Reception duties, including processing incoming calls, greeting visitors with a professional attitude and announcing them, and processing incoming mail (open, sort and route)
- Daily delivery of incoming mail
- Process outgoing mail (including invoices and checks)
- Management and distribution of office supplies (including toner and copier paper)
- Management of vending machine supplies (including inventory, ordering and filling machine), if necessary
- Daily restocking of kitchen supplies (coffees, sugars, cups, etc.)
- General administrative support to Administrative Services and other departments as needed
May be modified from time to time. Other duties, tasks and work may be assigned.
**METRICS
** Project oriented goals to be met as defined by the goals set forth in the monthly/quarterly reviews.
QUALIFICATIONS
- Friendly, outgoing personality
- Professional attitude
- Ability to handle high-volume, fast-paced environment
- Ability to multi-task
- Computer experience
- Ability to work well with other employees
- Strong communication skills
- Strong computer skills
**KNOWLEDGE & SKILLS REQUIRED **
- Strong Computer proficiency
- Proficiency using e-mail, the internet, Microsoft Office, and other computer tools
- Ability to multi-task
- Ability to work at fast pace
- Attention to detail
- Problem solving abilities
- Good communication skills
- Ability to sell
**EDUCATION & EXPERIENCE **
- High school diploma or equivalent required, advanced degree is strongly preferred
- Basic computer knowledge/experience
PHYSICAL DEMANDS
This is an office job and entails the physical demands associated with operating a telephone and computer (viewing monitor, keyboard, mouse)
Required Skills
Required Experience