Job Description

PAYROLL SPECIALIST

REPORTS TO: Payroll Supervisor

SHIFT/HOURS: DAY

POSITION OVERVIEW

A Payroll Specialist will need to have the knowledge and skills to enter and process data related to payroll, including, but not limited to, uploading data from an automated time-keeping systems, Prevailing Wages, and government reporting in an accurate and timely manner.

TECHNICAL RESPONSIBILITIES OF THE JOB

The essential functions and responsibilities for this position include but are not limited to the following:

• Load data from Apps Freedom into SAP.
• Compile employee time, production, and payroll data from time sheets and other records.
• Complete, verify, and process forms and documentation for administration of benefits such as pension plans and 401k loans.
• Compute wages and deductions, and enter data into computers.
• Issue and record adjustments to pay related to previous errors or retroactive increases.
• Process and issue employee paychecks and statements of earnings and deductions.
• Maintain, review and audit wages withholding orders.
• Provide information to employees, supervisors, outside agencies or other personnel by referring to policies, rules, regulations or procedures or by researching files for information; may refer visitors or caller to other appropriate sources of information.
• Compute costs, adjustments, balances and reconcile figures to ensure accuracy of data.
• Interpret complex rules/guidelines in making decisions.
• Review edit list and correct any inconsistencies to ensure accuracy of payroll data.
• Review and verify accuracy of payroll reimbursement pay to appropriate GL accounts.
• Print, stuff, and sort payroll checks by Personnel Area, Cost Center and Supervisors for distribution.
• Reconcile and Balance Payroll & FI reports weekly & monthly.
• Generate and analyze defaulted networks and provide statistic reports to Manager.
• Generate and reconcile other payroll related requested reports.
• Process manual and off-cycle checks.
• Generate and submit daily positive pay files to bank via online web access.
• Develop and reconcile spreadsheet and reports.
• Create and generate ad-hoc reports using SAP, Excel, and other computer software.
• Apply and maintain prevailing wages for applicable job and appropriate employees.
• Generate and process prevailing wages certified reports and send to appropriate General Contractors.
• Process and submit monthly prevailing wages for apprenticeship to Training Fund.

· Other duties as assigned by Supervisor/Manager

· Work proficiently in Microsoft applications such as Outlook, Word, and Excel

· Understand general payroll and/or accounting principles and record keeping functions

· Read, write and comprehend simple instructions, short correspondence, and memos

· Do simple math: add, subtract, multiply, and divide, using whole numbers, common fractions, percentages and decimals, with or without a calculator

· Apply common sense understanding to carry out detailed but uninvolved written or oral instructions

· Deal with problems involving few concrete variables in standardized situations

BEHAVIORAL RESPONSIBILITIES OF THE JOB

· Willingness to improve and contribute to continuous improvement by providing ideas and feedback to manager.

· Ability to work independently and as part of a changing team

· Committed to creating and participating in a positive workplace culture.

· Capable of providing excellent internal and external customer interactions.

· Committed to arriving on time and ready to work.

• Ability to organize and manage tasks, work independently and meet deadlines.
• Uphold and self-manage the Villara CBO’s.
• Uphold the 5S method: Taking care of the workplace by following; Sort, straighten, shine, standard and sustain.
• Participate in and contribute to lean improvements activities; personally implementing small changes to improve productivity, performance and efficiency.

· Keep supervisor advised of any issues or ongoing problems.

LEADERSHIP RESPONSIBILITIES

· Self-leadership capabilities – the ability to lead yourself to meet your goals and those of the company.

· Ability to lead from within the team, and to offer assistance and guidance to other team members.

· Lead in the development of your own career with the assistance of the Skills Matrix and Dozuki Standard Work App.

TRAINING/CERTIFICATION

· Training is SAP is desired, but not required.

· Accounting background is desired.

· Computer skills including intermediate proficiency in Excel and Word.

• Construction or related knowledge. Preferred 2-3 years’ experience.
• Intermediate mathematics to solve problems.

EDUCATION

· AA degree in accounting is desired, or the equivalent of three years of experience in a related field, such as accounting, HR, or Payroll.

Company Description

Beginning in 1947 with just one man, Del Beutler, Villara has become the leader in the design and installation of HVAC, Plumbing, Fire Suppression, Solar, and Home Automation systems in Northern and Central California, all thanks to the people that work here. We have a passion for what we do. We recognize Villara provides important products and services to our communities, and we are proud of our contributions. We know we can rely on Villara’s values and guiding principles, and we benefit from Villara’s commitment to our on-going professional and personal development.