null JOB POSTING JOB POSITION: Human Resources Manager & Administrative Assistant POSITION TYPE: Full-time LOCATION: Aberdeen Family YMCA POSITION POSTED: APPLICATION DEADLINE: MINIMUM PAY RATE: DOE/Exempt INTERESTED APPLICANTS MAY CONTACT: Mike Quast @ mquast@aberdeenymca.org 605-225-4910 GENERAL DESCRIPTION: The Administrative & Human Resources Manager provides support in functional areas for the human resources process, which includes personnel records, job descriptions, benefits administration and the organizations and payroll policies. Additional responsibilities include screening and interviewing applicants, on-boarding and orienting new employees. This position may require other business related functions. JOB REQUIREMENTS, PREFERRED EDUCATION, TRAINING, AND WORK EXPERIENCE: Associate's degree or equivalent from two-year college or technical school in human resource management, business, or related field. Minimum two years of human resources related experience. Knowledge and professional experience in planning and policy. Excellent attention to detail, strong customer service skills, strong computer skills, good proofing and editing skills. Proficient in Microsoft Office products. CPR-PR (CPR for Professional Rescuer). First Aid Certification. ESSENTIAL FUNCTIONS: Essential functions are those tasks, duties, and responsibilities that comprise the means of accomplishing the jobs purpose and objectives. Essential functions are critical or fundamental to the performance of the job . They are the major functions for which the person in the job is held accountable. Availability to work varied hours; days, evenings and weekends. Assist in the development and implementation of policies and procedures and annual review for the organization. Remains current with employment laws and regulations, maintains an effective program of compliance with laws and regulations related to human resources and manages relationships with compliance agencies and YMCA legal counsel. Assures that all human resources policies, procedures, practices, documents, forms and postings are in compliance with local, state and federal law. Administers employment recruitment; placing ads on internal/external job boards, arrange interviews, formulate offer letters, conduct background and reference checks and other internal communications and assist with interviews as requested. Screens applicants and notify leadership staff of potential position candidates. Assembles hiring packets for leadership staff. Ensures background checks, reference checks, and hiring papers are completed for each employee. Prepares new employee files and provides files to the finance manager. Provides training for leadership staff in hiring processes and organizations policies. Administers benefit plans including enrollments, changes and terminations. Manage all incoming human resources inquiries. Has positive, open communication with staff and serves as a resource to them. Maintains human resources records by recording new hires, transfers, terminations, changes in job classifications and merit increases. Assures required licensures and certifications of leadership staff are up to date. Receive, review and resolve employee complaints jointly with supervisors and CEO ensuring accurate and timely documentation. Maintains records related to grievances, performance reviews, and disciplinary actions. Coordinate administration of Family Medical Leave Act (FMLA) and workers compensation . Performs file audits to ensure that all required employee documentation is collected and maintained. Completes termination paperwork and assists with exist interviews. Performs the following business related duties: organize monthly board meetings, formulate agenda and minutes for weekly leadership meetings and others as requested. Responsible for providing and terminating access to computer programs for leadership staff; YMCA network and email, Facility Dude, calendars, Y Exchange, etc., and others as directed. Serves as a point person for inquiries and issues of technical processes such as phone, computers, network, and other. Responsible for daily support to the CEO. Assist with new employee orientation (NEO) training; prepare attendance records documentation, distribute attendance records and assist with facilitation of training. Ability to communicate effectively, both verbally and in writing. Ability to relate effectively to diverse groups of people from all social and economic segments of the community. Ability to maintain confidentiality and work with integrity, discretion and a professional approach. A willingness to commit to the mission of the YMCA. Working with all staff promoting YMCA membership, programs and services. Promote a nd incorporate the YMCAs mission, four core values and areas of focus into all program activities. Ability to establish and maintain harmonious relationships with staff, volunteers, members and the general public. Responds to all member and community inquires and complaints in a timely manner. Responds to emergency situations in accordance with CPR, First Aid and Aberdeen Family YMCA policies and procedures. Completes incident and accident reports as required. Be involved in community activities to the benefit of the YMCA and its programs. Attend and participate in staff meetings and/or related meetings and approved trainings. Positively communicate information on all YMCA programs. Assist with special events as needed. Actively participates in YMCA events. Work Manager on Duty (MOD) shifts as assigned. Complete other duties as assigned. Equal Employment Opportunity Resumes and employment applications can be returned to the email address above or at 5 S. State Street, Aberdeen, SD 57401. Applications can be found on our website at aberdeenymca.org.