UPS is seeking an experienced and dynamic Executive Assistant (EA) to support Sr. Vice President/Executive Level Management to ensure their ability to effectively and efficiently perform their organizational responsibilities. If you are extremely organized, and enjoy a fast-paced and challenging environment, we want to hear from you!

The Executive Assistant manages executive schedules to utilize their time most effectively and coordinates travel, accommodation, and events to ensure timely attendance at meetings and events. He/She filters correspondence to ensure executives only receive relevant and critical information requiring their attention, coordinates the timely receipt of information required from other executives and senior managers, and composes and edits executive communications. 

The Executive Assistant builds relationships throughout the organization, exercises judgment and discretion, handles complex and difficult situations diplomatically, and represents the executive's office in a professional manner.

The Executive Assistant reviews and filters incoming correspondence to direct communications not requiring the executive's attention to appropriate channels and to ensure the executive receives relevant and critical correspondence in a timely manner. He/She builds and maintains a network of relationships to obtain information and assistance as required and to portray a professional executive's office. The Executive Assistant manages executive contacts (e.g., business contacts, customers, social contacts, etc.) to ensure executives have access to current contact information in the office and when traveling.

RESPONSIBILITIES AND DUTIES

• Prepares and edits executive communications (e.g., memos, agendas, letters, presentations, etc.) to ensure accuracy and consistency and the executive's message is delivered as intended
• Understands and responds to executive needs and requests to achieve timely and successful results
• Creates and submits executive expense reports to ensure receipts reconcile with expense claims and UPS and Internal Revenue Department requirements are met
• Receives and vets invitations and meeting requests to determine attendance priorities and respond appropriately on behalf of the executive in a timely manner
• Develops knowledge of cultural (e.g., foreign delegations, etc.) and government nuances to ensure guests are received appropriately and a professional image of UPS is projected

KNOWLEDGE AND SKILLS

• Detail oriented with ability to balance "big picture" concepts and necessary details, completes work thoroughly for given audience, and maintains organized files and supporting documentation
• Demonstrates knowledge of soliciting and gathering information and identifies appropriate sources of information
• Bachelor's degree in Business or related field - Preferred
• Master's degree - Preferred
• Project Management experience - Preferred
• Data analysis experience - Preferred

UPS is an equal opportunity employer. UPS does not discriminate on the basis of race/color/religion/sex/national origin/veteran/disability/age/sexual orientation/gender identity or any other characteristic protected by law

Founded on a $100 loan in 1907, 2 teenage boys opened up a messenger service in a 6 by 17 foot office located just below the sidewalk on Second Avenue and Main Street in Seattle, WA. Messengers ran errands, carried notes, hand baggage, and delivered trays of food for customers. They also delivered packages, traveling by streetcars and bicycles for longer trips, and later using motorcycles.