CORPORATE LEGAL SECRETARY - SAN FRANCISCO, CA

Full Time, Non-Exempt

SUMMARY: Performs a variety of advanced secretarial duties including preparing legal documents, correspondence, closing binders, court, SEC and other governmental filings. Maintains close contact with attorneys, paralegals and clients; observes confidentiality of all legal documents and firm matters.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Draft correspondence with regard to clients and various regulatory agencies as well as preparation of closing documents with minimum supervision and instruction.
• Perform electronic SEC filings via the Edgar System.
• Perform broad range of clerical duties which require knowledge of procedures and specialized terminology.
• Maintain attorney calendar and travel arrangements
• Use discretion and good judgment when contacting clients.
• Process incoming mail, enter attorney time on system, and prepare expense reports.
• Organize and coordinate meetings and conferences.
• Assume responsibility for special projects, including paralegal tasks.
• Provide administrative and overflow support.

ESSENTIAL COMPETENCIES AND SKILLS:

• Ability to work flexibly and proactively with minimal supervision.
• Detail oriented, professional attitude, reliable, well organized.
• Desire to learn and cross-train in various different departments’ secretarial functions.
• Superior communication skills.
• Ability to meet deadlines and follow through on assigned tasks.
• Good discretion and judgment and observance of confidential nature of all legal documents.
• Integrate with and support the entire corporate team.
• Proficient in Word, Excel, PowerPoint, efiling and Edgar filings.
• Ability to type 60 wpm and be able to transcribe dictations and telephone messages.
• Proofread documents to ensure quality and accuracy.
• Photocopy, and mail/messenger/Fed-Ex Documents.
• Strong problem solving and multitasking skills to ensure documents are timely filed.
• Self-Starter with common sense and good initiative with strong secretarial and organizational skills.
• Willingness to assist and cooperate with others
• Good knowledge of English language, grammar and spelling.
  
  

REQUIRED EDUCATION AND EXPERIENCE:

• Minimum of four years of corporate experience in a law firm.
• High School diploma or equivalent required.
  

SUPERVISORY RESPONSIBILITY: None

WORKING CONDITIONS: Normal office environment with little exposure to excessive noise, dust, temperature and the like.

POSITION TYPE/EXPECTED HOURS OF WORK: This is a full-time position. Days and hours of work are Monday through Friday, 9:00 a.m. to 5:00 p.m. Evening and weekend work may be required as job duties demand. This is a non-exempt position under the Fair Labor Standards Act.

Corporate Legal Secretary