[Main Hall through the trees]

CAMPUS-ONLY RECRUITMENT

Only current UM Employees* are eligible.

*Open to all employee types including Temporary Staff and Student Employees.

The SCHOOL OF MUSIC invites applications for a PROGRAM COORDINATOR II to join their team. This position serves as the primary liaison for the School of Music, representing the School in a wide variety of local, state, regional, and national venues; plays a key leadership role in School of Music college-level projects and programs; and is the lead for all School communications. This work encompasses all administrative operations of the school, collaborating with other UM departments/schools/colleges.

This person acts as a representative of the School of Music. Specific duties include, but are not limited to:

•  Greeting students, parents and others either in person, via telephone, or via email
• Providing information to potential students, parents, high school teachers and counselors, other campus programs and School/University leadership
• Providing clerical support for the director, faculty and staff
• Generating, formatting, and maintaining reports, and providing more complex information to internal and external customers, including students, faculty and other staff as well as the public
• Requesting rooms for courses and special events
• Coordinating events, workshops, projects, conferences, and social media
• Coordinating faculty evaluation process
• Coordinating graduate school admission process
• Overseeing room scheduling for the School of Music and other campus and non-campus classes and events
• Serving as liaison for building maintenance, including but not limited to, work orders with Facilities Services, maintaining key codes for coded classrooms, updating lists for Grizcard swipe entry; locker maintenance; cleaning and updating corkboards; maintaining storage and archive room
• Preparing letters and creating documents
• Assisting in maintaining programmatic accreditation
• Routine website management and maintenance
• Maintaining Music main email
• Updating programmatic forms
• Overseeing work study students; supporting students
• Maintaining building security (after-hours access, keys, etc.)
• Assisting with new student orientation
• Ordering of promotional material and supplies for the School
• Coordinating the advising process for the School
• Maintaining student files and upkeep of electronic documenting files
• Maintaining office procedural manual and student handbook

Required Skills

• Demonstrated knowledge of professional office practices and procedures; business English, spelling, composition and grammar, including the ability to write, edit and layout documents in a variety of formats suitable for the intended audience
• Demonstrated interpersonal, public relations and communication skills including the ability to work with a diverse group of individuals at all levels in the UM organization
• Ability to maintain and/or develop efficient processes that collect, interpret, manage, organize, assemble and maintain electronic and physical filing systems for the School of Music
• Demonstrated skill and ability in the operation of personal computers and related word processing, spreadsheet and database software; must possess the ability to learn quickly and utilize new/proprietary software programs
• Demonstrated skill and ability to operate standard office equipment: printers, copiers, fax machines, multi-line phone systems
• Demonstrated organizational, time management and multi-tasking skills and ability to meet deadlines in a busy environment
• Well-developed ability to produce timelines and meet stringent deadlines
• Proven ability to set priorities, delegate tasks and pay close attention to detail
• Ability to quickly familiarize oneself with university policies and procedures
• Ability to synthesize and analyze complex information and discern trends for reporting purposes
• Ability to multi-task, make good judgment and manage multiple projects concurrently
• Ability to coordinate inter-departmental as well as intra-departmental operations and activities
• Ability to take initiative, work independently and problem-solve

Minimum Required Experience

• High School diploma and two (2) years or relevant work experience or an equivalent combination of education and experience.

Preferred Qualifications

• Bachelor’s Degree
• Experience in professional music environments
• Knowledge of UM computer programs such as InfoGriz, UMDW, Banner, CyberBear, UM Scholarship Portal, room scheduling software
• Working knowledge of Microsoft Office Suite

About the School of Music and UM

The University of Montana transforms lives by providing a high-quality and accessible education and by generating world-class research and creative scholarship in an exceptional place. We integrate the liberal arts and sciences into undergraduate, graduate and professional studies to shape global citizens who are creative and agile learners committed to expanding the boundaries of knowledge and to building and sustaining diverse communities.

The University of Montana is a unit of the Montana University System with over 10,000 students. It is located in Missoula, a culturally vibrant community of about 72,000, surrounded by mountain grandeur which was recently ranked in the “top 20 best college towns with a population of less than 250,000” by the American Institute for Economic Research and ranked 9th in Outside Magazine’s “The 16 Greatest Places to Live in America” in 2014. Many national publications recognize Missoula for its high quality of life. Abundant recreational opportunities in surrounding state and national forests and nearby Glacier National Park and Yellowstone National Park complement a thriving intellectual atmosphere.  The University of Montana offers eligible employees a generous benefits package that positively separates UM from other local employers and offers many programs and policies to support work-life balance for its employees.

The University of Montana is an Affirmative Action/Equal Opportunity employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its five PRIORITIES FOR ACTION: Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always"; partner with place; and proudly tell the UM story.

TO LEARN MORE ABOUT THE UNIVERSITY OF MONTANA, MISSOULA, AND THE STATE OF MONTANA, PLEASE VISIT THE LINKS BELOW.

University of Montana

• Video: UM Lifestyles
• University Highlights

Position Details

POSITION TITLE:                    PROGRAM COORDINATOR II

POSITION NUMBER:              058400

DEPARTMENT:                       Music

WORK SCHEDULE:                 Full-time, 1.0 FTE (40 Hours a week), Monday through Friday 8:00 am to 5:00 pm, 12 months/year.

SALARY:                                $16.25/HR

UNION AFFILIATION:               FOCUS-MFPE

PROBATIONARY PERIOD:        Six months minimum

BENEFITS INCLUDE:               Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program.

Criminal Background Investigation is required prior to the Offer of Employment In accordance with University regulations, finalists for this position will be subject to criminal background investigations. ADA/EOE/AA/VETERAN'S PREFERENCE Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law. REFERENCES: References not listed on the application materials may be contacted; notice may be provided to the applicant. TESTING: Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions. EMPLOYMENT ELIGIBILITY: All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).

How to Apply

APPLICATION DEADLINE: TUESDAY, JULY 20, 2021 by 11:59 PM (Mountain Time)

Candidates are required to submit the following materials online.

A COMPLETE APPLICATION INCLUDES:

1. LETTER OF INTEREST – addressing your qualifications and experience related to the stated required skills for the position. A general letter salutation such as “Dear Search Committee” or “Dear Hiring Manager” is acceptable.
2. DETAILED RESUME – listing education and describing work experience
3. PROFESSIONAL REFERENCES – names and contact information for three (3) professional references

Required Skills Required Experience

REQUIRED COMPETENCIES: 

• COMMUNICATION: Communicate, both written and orally, with teammates, faculty, instructors, staff and stakeholders external to the college in a variety of different settings. 

• RELATIONSHIP BUILDING, TEAMWORK, COLLABORATION: Establish working relationships to engage and maintain collaborative partnerships with stakeholders. Work cooperatively and effectively with others to achieve common goals. 

• EQUITY, DIVERSITY, INCLUSION: Work effectively with others from diverse backgrounds and experiences to create welcoming, accessible, and engaging learning environments that support all students in achieving learning outcomes. 

• CREATIVITY, INNOVATION: Understand a project, problem or situation and generate ideas to engage, inform and assess. 

• PROBLEM SOLVING, VISIONING: Identify the root of the “why”? Develop of a plan, goal, or vision to move forward. 

• SELF-MANAGEMENT, ORGANIZATION, ADAPTABILITY: Work independently and effectively to organize work productively on multiple projects simultaneously and quickly adapt to changing needs to complete necessary functions. 

• CONTINUOUS GROWTH, FORWARD THINKING: Grow related knowledge and skills to further advance online learning efforts and innovation. Anticipate and take action. Evaluate and improve processes.