Event Management Support Associate GCM Grosvenor 6 reviews - Chicago, IL 60611 The Event and Conference Management team sits within the Strategy & Corporate Development group. The team supports the Firm on all internal and external events, ranging from 10 850 attendees. As a firm, we are highly committed to creating the best interactive experience for employees and current/prospective clients, and the team plays a key role to champion that mission. As a Support Associate for the team, you will gain broad exposure to areas such as budgeting, event marketing, logistics management, project management, pre-planning, and on-site logistics. RESPONSIBILITIES The individual will be involved in the following critical activities: Manage conference support activities by liaising with Business Development, Marketing, and Event and Conference management teams. Work with legal to process approvals for internal speakers and sponsorship agreements. Manage calendar of GCM Grosvenor sponsored and hosted events. Manage branded materials inventory and exhibitor supplies through online portal. Assist with prospective venue outreach and review of proposals using concession terms analysis. Participate in site visits as needed, providing team with venue floorplans, cost information, and availability for future reference. Assist with reviewing contracts, BEOs, rooming list, and all relevant event documents as it pertains to the hotel/venue. Assist with speaker management by coordinating logistics with speakers bureau, advancing the speaker(s) team, and on-site point of contact. Working closely with Investments and Business Development teams to maintain accurate invitation list. Assist in creating external communications schedule for large scale conferences and events. Participate in advance walk through and prep meetings with venue staff. Manage invoice process with accounts payable team and maintain budget updates. Assist with the ideation and implementation of event décor and branding, including: floral, printed materials, lighting, linens, signage creation and installation, A/V, etc. EDUCATION, SKILLS AND EXPERIENCE REQUIREMENTS The ideal experience and critical competencies for the role include the following: BA/BS with a concentration in Business Marketing, Hospitality Management, Tourism, Business Administration, Communication or related field. 2 3 years of experience in a role with a high degree of project management exposure. Prior event management experience a plus. High degree of integrity and the ability to recognize the requirements of confidentiality. (GCM Grosvenor reserves the right to add to, delete, change or modify the essential duties and requirements at any time. Other functions may be assigned to the position at GCM Grosvenors discretion.) If interested and qualified for this position, please notify Human Resources. EQUAL OPPORTUNITY EMPLOYER M/F/D/V 1 GCM Grosvenor Event Management Support Associate The ability to adapt quickly to changing priorities and interact with all levels of management and associates. Excellent communication (both verbal and written) and interpersonal skills; able to effectively communicate with peers, senior management and external parties. Ability to manage a significant number of projects simultaneously, and ability to thrive in a dynamic and fast paced environment. Outstanding time management skills; ability to respond to challenging requests, handle tight deadlines and last minute requests. Demonstrated team player, self-starter, and independent thinker. The ability to take control and manage tasks independently to closure. Attention to detail and concern for quality of final product and ability to balance that concern with deadlines. Familiarity with Microsoft Office (Word; Excel; Outlook; Power Point) and Salesforce. Ability to travel periodically and work outside of traditional working hours when on-site supporting an event. In terms of cultural fit, the successful candidate will be self-motivated and energized by working amongst a group of thoughtful, smart and successful colleagues. He or she will enjoy being part of an organization focused on excellence and will be a naturally collaborative person who enjoys interacting with individuals at all levels. Additionally, he or she will be a strong team player with a proactive approach and the ability to exercise discretion and judgment. 16 hours ago - save job - original job Apply On Company Site Other jobs you may like Commercial Bank - Middle Market Banking - Bus... JP Morgan Chase - Chicago, IL JPMorgan Chase - 30+ days ago Commercial Banking - CCBSI Business Managemen... JP Morgan Chase - Chicago, IL JPMorgan Chase - 30+ days ago Commercial Bank- MMBSI Business Management H... JP Morgan Chase - Chicago, IL JPMorgan Chase - 6 hours ago Cost Management Associate International Financial Group - Chicago, IL 21 days ago Easily apply Digital Product Management Associate JP Morgan Chase - Chicago, IL JPMorgan Chase - 8 days ago * Event Management Support Associate jobs in Chicago, IL * Jobs at GCM Grosvenor in Chicago, IL * Event Management Support Associate salaries in Chicago, IL GCM Grosvenor 6 reviews GCM Grosvenor is one of the world's largest independent alternative asset management firms, with over $48 billion in assets under management... Let employers find you Thousands of employers search for candidates on Indeed Upload Your Resume