Position Summary

This entry-level position supports the accounting, operations, and headquarter office teams by completing accounts payable and office services. The individual will be part of an open, collaborative, and dynamic team, supporting and working directly with property accountants and onsite property teams. This position will be in the office Monday through Thursday from 8:30 - 5:00 pm with remote work on Fridays.

Essential Duties and Responsibilities : The following reflects management’s definition of essential functions for this job, but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.

• Process payments to vendors; batch payables, print checks, review payment history, and account resolution
• Coordinate with Property Accountants to prioritize invoice payments
• Manage invoice inbox; routing invoices to properties, void invoices as needed
• Mail envelopes with checks, invoices, or other documents
• Manage the input of new vendors and updates. Collect W-9s and confirm remit addresses.
• Post corporate charges and create property billback invoices
• Assist with yearly processes: sending vendor 1099s, coordinate property tax payments etc.
• Post property cash receipts to tenant charges and complete applications
• Post monthly rent rolls, late fees, tenant billbacks and create invoices
• Update Harvest cash flow projection files with current revenue activity
• Code office invoices for manager approval
• Make daily bank deposits utilizing check scanners
• Pick-up, date stamp, and distribute mail
• Monitor and order office supplies and snacks. Ensure office remains clean and organized
• Answer door and welcome guests
• Manage lunch catering as needed
• Participate in special projects as requested

SUPERVISORY RESPONSIBILITIES:

This position has no supervisory responsibilities.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must have very good verbal and written communications skills, problem solving and attention to detail
• Must be flexible, adaptable, committed, team-oriented and self-motivated
• Strong customer focus; strong team player capable of providing results under tight deadlines
• Well organized; self-starter, able to handle multiple priorities

EDUCATION:

• Undergraduate degree is not required.
• Accounting or Business degree is preferred; will consider senior-year accounting/business student.

COMPUTER SKILLS:

• Proficiency in Microsoft Word and Excel is required.
• Ability to learn Yardi and other accounting systems.
• Ability to learn and use other software programs as required.

CERTIFICATES, LICENSES, REGISTRATIONS:

N/A

OTHER DESIRED SKILLS AND ABILITIES (preferred)

None

REASONING ABILITY

Must have the ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit for extended periods of time, some bending, lifting, stooping and stretching. It requires effective eye-hand coordination and manual dexterity sufficient to operate a keyboard, telephone and other office equipment. It also requires the ability to speak, hear, to use hands and fingers to feel and handle or operate controls. Specific vision abilities required by this job include close vision, distance vision, peripheral vision and the ability to adjust focus.

The employee is occasionally required to stand, walk and kneel.