CBRE Global Workplace Solutions (GWS) works with clients to make real estate a significant contributor to organizational productivity and performance. Our account management model is at the heart of our client-centric approach to delivering integrated real estate solutions. Each client is entrusted with a dedicated leader and is supported by regional and global resources, demonstrating the industry's most robust platform. CBRE GWS delivers consistent, measurably superior outcomes for our clients at every stage of the lifecycle, and across industries and geographies.

About the role

The Project Coordinator provide administrative support to the Project Management team. The selected candidate will be working under minimal supervision and will take initiative and use independent judgment.

What you'll Do

• Oversee and manage project documentation and coordinates documentation revisions and distributions.
• Prepare standard project status reports for project delivery team or work group, client, and management. Reports typically include status updates, budget, schedule, and risk.
• Coordinate and schedules meetings and communication plan(s) regarding projects among teams and/or clients. Coordinate and obtains vendor quotations for processing as well as change orders, change directives (CD), and contemplative change notices (CCN) with consultants and vendors. Contract administration, including attending tender openings and recording results, issuing letters of acceptance and regret, updating tender tracking log, setting up tender opening dates, and inviting tender participants.
• Enter project information data (i.e. project status updates, schedule updates, cash flow forecasts) and project documentation into project management technology tools (software applications, web-based tools, job cost accounting tools).
• Process documentation for project commitments (i.e. Agreements, Contracts, Work Authorizations, Purchase Orders).
• Prepare and review invoices and payment applications for processing in accordance with compliance requirements as per established governance of clients.
• Act as a point of contact for urgent matters among the team.
• Assist in project close-out procedures for all projects including arranging and archiving of hard copy files; receipts of required close-out/turnover documents; compliance with a close-out checklist; coordination of lien searches; receipt of occupancy and closed building permits and warranty manuals; receipt of built and CAD drawings for submission to CAFM; and, collection of required documents for project audit. Assist Project Manager in maintaining project metrics for SLA & Key Performance Indicators.
• Assist with project administration deliverables (i.e. meeting minutes; budget tracking; schedule updates; move management; closeout).
• Although you may provide informal assistance such as technical mentorship, and/or training to coworkers, there are no formal supervisory responsibilities in this position.

Disclaimers:

Reasonable accommodations may be made to enable individuals with disabilities to perform these required tasks. Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

What you'll need

• A high school diploma or General Education Degree (GED) is required. Associate's Degree (AA/AS), College Diploma in Architecture or Engineering Technology or equivalent experience preferred.
• Minimum of one to two years of related professional experience.
• Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence and respond to common inquiries or complaints from clients, co-workers, and/or supervisor.
• Intermediate skills with project management software and Microsoft Office Suite products and the ability to effectively present information to an internal department and/or large groups of employees.
• Ability to understand and carry out general instructions and to solve problems in standard situations. Proven organizational skills and the capability to complete multiple tasks as assigned.

CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law. We also provide reasonable accommodations, as needed, throughout the job application process. If you have a disability that inhibits your ability to apply for a position through our online application process, you may contact us via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).

NOTE: Some, but not all, of our positions may have an additional requirement to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing. If you have questions about the requirement(s) for this position, please inform your Recruiter.

With 130,000+ professionals servicing clients in over 100 countries, CBRE is the global leader in commercial real estate and investment services. From selling properties to supporting the achievement of net zero spaces of tomorrow, we have compelling roles across every dimension of the industry.  

We’re an organization of dynamic professionals that welcome challenges and thrive in creating impact for communities and businesses. Careers at CBRE combine the support and resources of a global powerhouse in a culture where an entrepreneurial mindset is encouraged.