JOB DESCRIPTION

The Transwestern family of companies together comprise a privately held, diversified real estate services, investment and development organization. A unique approach underlies our success. We do business differently by empowering our team members with the resources and independence to deliver extraordinary results to our clients. Its simple. We start with hiring hard-working, smart, genuinely good people, and organize them in collaborative cross-functional teams. We give them the support to outperform and the freedom to take ownership as they work to exceed our clients expectations. We do business differently, and that makes us Transwestern. The Administrative Associate is responsible for working directly with the Property Manager in performing clerical and administrative assignments for the assigned properties/projects. It is also the responsibility of the Administrative Associate not only to exhibit legendary customer service when communicating with tenants, prospective tenants, owners, and vendors, but to focus on productivity and results while representing Transwestern in the highest professional manner.

RESPONSIBILITIES

ESSENTIAL JOB FUNCTIONS:

• Provide full administrative support including phone support, typing, reports, filing and distribution of correspondence.
• Schedule and coordinate meetings/special events as requested.
• Assist in lease administration activities including lease set up, administer lease changes, generate reports, etc.
• Prepare and coordinate bid proposals and create service contracts.
• Create and maintain lease and property files.
• Track and file vendor and tenant insurance certificates. Maintain insurance tracking system database.
• Assist in coding and processing vendor invoices and accounts payable.
• Promote and foster positive relationships with tenants and owners.
• Assist with monthly and quarterly management reports as well as annual budget preparation.
• Prepare A/R status worksheets, initiate late payment calls, reconcile A/R, and follow up on collections as required.

JOB REQUIREMENTS:

Education:

• High school diploma or GED equivalent (college courses preferred)Experience:
• At least 2-3 years of clerical, administrative duties (commercial real estate experience is a plus)

Technical Skills:

• Must have intermediate to advanced Word, Excel & Outlook proficiencies
• Angus, accounting software such as MRI, CTI, or Yardi proficiency preferred
• Work Order System experience preferred

Personal Skills:

• Ability to keep information strictly confidential
• Strong desire to succeed in an entrepreneurial environment
• Must be able to handle multiple projects, changing priorities and a continually heavy work load
• Exceptional oral and written communication skills
• Strong customer service orientation

EXPERIENCE / SKILLS / EDUCATION

LOCATION

Richardson, TX

APPLY TODAY to be a part of an energetic and motivated team of professionals!

Transwestern offers an exciting work environment, competitive salary and excellent benefits, which include medical, dental and vision coverage, as well as a 401(K) plan. Transwestern is an equal opportunity employer. No agencies or phone calls please.