Job Description

Woodmont Real Estate Services is a premier asset and property management company, we're proud to offer Northern California over 50 years' experience managing a diverse portfolio of commercial and multifamily properties. We're renowned for our hands-on management approach, marketing know-how and in-depth knowledge of submarkets throughout the region. It's what's allowed us to create unique strategies that are truly custom to each property.

Our mission is to provide superior service, professionalism and respect to everyone who lives and works at the properties we manage. It's just one of the many ways we are constantly working to exceed our clients' expectations.

Woodmont is seeking a Human Resources professional to work on the Human Resources team at our Corporate office in Belmont. This is a 40 hour per week position, Monday - Friday, 8:30 am - 5:30 pm (Includes Benefits!). This position provides administrative support for the department, assists with staffing changes, recruitment duties, payroll and HRIS processing.

Essential Duties: • Performs customer service functions by answering employee requests and questions. • Maintain HRIS system updating name and addresses and other system updates as needed. • Maintain personnel records in compliance with applicable legal requirements. • Assist with the recruitment and onboarding process of new employees, place recruitment ads, prepare offer letters for new hires, transfers and promotions. • Prepare new hire and transfer forms for payroll providing to Talent Acquisition Manager for review and approval. • Assist Talent Acquisition Manager at career fairs • Assist Talent Acquisition Manager with the background screening process. • Review and prepare for payment company credit card invoice for recruitment ads. • Social Media lead for HR on LinkedIn, Facebook and Glassdoor, etc. Create and update company social media sites promoting Woodmont as an employer of choice. • Assist with COVID related duties. • Assist with the offboarding process including preparing internal forms for managers to review with employee during offboarding meeting (Separation Form, Receipt and COBRA documents) • Completes verifications of employment (current, prior and lending verifications). • Sort and send payroll checks at a minimum bi-weekly • Maintain current labor posters for all new and existing properties in coordination with the HR Manager. • File, copy, fax, scan, process mail, prepare envelopes for overnight delivery and performs other clerical functions. • File papers and documents into appropriate employee files (personnel, medical, LOA). • Prepare new employee, medical and termination files. • Assemble onboarding new employee and benefits packets. • Annually prepare files to be stored at off-site storage. • Assist in the Company Emergency Preparedness Plan specifically with the HR Call Center duties. • Assist VP of HR, HR Manager, Talent Acquisition Manager and Compensation and Benefits Specialist with various research projects and/or special projects. • Performs other duties as assigned.

Competencies To perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of this position. • Knowledge of labor laws, HRIS and ATS systems, HIPAA compliance, and adherence to confidentiality is key in this position. Prior UltiPro/UKG and Marketing experience a plus. Working knowledge of Social Media platforms and strong written communication skills. • Problem solving—the individual identifies and resolves problems in a timely manner and gathers and analyzes information skillfully. • Interpersonal Skills—the individual maintains confidentiality, remains open to others’ ideas and exhibits willingness to try new things. • Oral communication—the individual speaks clearly and persuasively in positive or challenging situations. • Planning/organizing—the individual prioritizes and plans work activities, uses time efficiently. • Adaptability—the individual adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events. • Dependability—the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance. • Safety and security—the individual actively promotes and personally observes safety and security procedures, and uses equipment and materials properly.

Minimum Qualifications:

1. Education/Experience: Bachelor degree or equivalent experience with a minimum one (1) years Human Resources experience. Recruitment and marketing experience highly desirable. Knowledge of labor laws, HIPAA compliance, social media and strict adherence to confidentiality.

2. Language Ability: Effective oral and written communication skills with customers, coworkers and management. Ability to read and comprehend reports and invoices. Ability to write basic correspondence.

3. Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Excellent interpersonal skills. Detail oriented and proven ability to multi-task.

4. Computer Skills: Must have excellent computer skills including strong knowledge of Microsoft Outlook, Word, Excel. UltiPro/UKG or other Applicant Tracking System and HRIS system strongly desired.

5. Mathematical Skills: Ability to calculate figures and amounts such as discounts, interest, bonuses, proportions, percentages. Ability to apply concepts such as fractions, percentages, and proportions to practical situations.

WE OFFER: The Organization offers a competitive compensation package and health related benefits including, medical, dental, vision and life insurance. Plus a 401(k) plan, vacation and sick plans and more! Woodmont offers a Commuter benefit, Employee Assistance Program, and TicketsatWork discount program

Woodmont is an E-Verify employer and will provide your Form I-9 information to the authorized government agency to confirm that you are authorized to work in the U.S. For more information, please visit E-Verify.

Equal Opportunity Employer