Job Title: Construction Administration Director

Reports To: Managing Principal / Operations Director
Classification: Regular Full-Time

Requirements

• Licensed architect or construction professional with 10+ years of experience in high-end residential or boutique commercial construction.

• Accredited professional degree required (BArch or MArch preferred).

• Licensure preferred; PMP certification a plus.

• Deep knowledge of AIA contract documents (especially A201), Division 01 specifications, and local codes.

• Proven leadership managing site relationships with owners, builders, and consultants.

• Strong organizational and communication skills; must be able to “overcommunicate” and remain solution-oriented.

• Experience with OneNote, Bluebeam, and other CA tools is a plus.

• Familiarity with AutoCAD, Revit, and/or SketchUp preferred.

• Valid driver’s license and auto insurance required.

   

About the Firm (Confidential)

This well-established Dallas-based architecture and design studio delivers high-end residential and boutique commercial projects. The firm emphasizes collaboration, design excellence, and creating tailored, purposeful projects that meet client needs, budget, and site context.

Our Philosophy

We enrich lives by enhancing the beauty of our environment. Creating designs with purpose requires passion and time. While our process is uncompromising, it results in personalized, luxurious designs that are never flashy and always aspirational.

The Role

The Construction Administration Director is relationship-driven and leads SHM’s firmwide construction administration services. This key leadership role ensures projects are built to design intent while upholding SHM’s standards for quality, communication, and integrity from pre-construction through project completion.

Responsibilities

• Serve as firmwide lead for all construction administration services.

• Develop and maintain CA standards aligned with SHM’s “CA @ SHM” framework.

• Represent the firm as a trusted owner’s representative and design advocate on active job sites.

• Lead or delegate site visits, progress meetings, and field observations across multiple projects.

• Confirm construction aligns with design intent and contract documents.

• Communicate deviations, deficiencies, and unexpected conditions clearly and promptly.

• Facilitate proactive communication among owners, contractors, and internal teams.

• Oversee RFI responses and submittal reviews within firm-established timeframes.

• Utilize internal CA tools (OneNote logs, checklists, templates) for documentation and continuity.

• Conduct field observations at key milestones (pre-pour, framing, envelope, finishes).

• Ensure adherence to Division 01 protocols, AIA A201 general conditions, and TBAE regulations.

• Promote an “observation” vs. “inspection” mindset while providing practical field feedback.

• Train and mentor team members in field observation and CA best practices.

• Report substantial deviations impacting building use or occupancy.

• Support issuance of architectural revisions, clarifying impact and documentation protocols.

• Comply with statutory requirements for CA across jurisdictions.

Benefits & Perks

• Competitive salary with bonus opportunities.

• 100% employer-paid medical insurance (employee-only coverage).

• 100% employer-paid short- & long-term disability and life & AD&D insurance.

• Voluntary benefits: dental, vision, additional life, accident, critical illness, Legal Shield/ID Shield.

• Annual healthy living benefit.

• Free membership to Energy Square Fitness Center.

• Employer contributions to HSA (quarterly).

• Safe Harbor 401(k) with company contributions.

• Personalized PTO + 5 paid holidays + winter break (12/24–1/1).

• Paid parental leave (maternal, paternal, adoption, placement).

• Professional development opportunities.

• Paid covered parking.

• Strong office culture: weekly breakfasts, monthly happy hours, lunches, seasonal events, holiday parties, and more.

Work Environment

• Collaborative, studio-based environment.

• Standard hours: 8:30 AM – 5:30 PM, Monday–Friday, with flexibility as business needs allow.

• Occasional evening/weekend work may be required to meet project deadlines.

• Travel required for job site visits (driving and occasional flights).

Physical Demands

• Ability to maneuver job sites by foot, climb, stoop, kneel, or crouch as needed.

• Operate a computer, keyboard, and mouse for extended periods.

• Visual focus required for reading, data analysis, and field observation.

• Must be able to lift up to 15 lbs occasionally.

Work Authorization

Must be authorized to work in the US upon offer. All hires must complete employment eligibility verification (Form I-9).