Marketing & Proposal Coordinator

ISANI Consultants – Houston, TX (Hybrid)
Salary: $75,000 – $95,000 + Benefits + Growth Opportunities

Represented by Luxus Group Recruiting – AEC Talent Partners

About ISANI Consultants

ISANI Consultants is a dynamic and growing engineering consulting firm delivering high-impact infrastructure solutions across transportation, civil engineering, and public sector projects. With a strong presence in Texas, ISANI partners with agencies such as TxDOT and municipalities to deliver innovative, compliant, and community-focused design solutions.

The firm is known for its technical excellence, collaborative culture, and strategic growth mindset, making it an ideal environment for professionals who want to play a visible role in shaping winning pursuits and driving business development success.

Position Overview

ISANI Consultants is seeking a Marketing & Proposal Coordinator to play a critical role in driving the firm’s business development and pursuit strategy. This individual will be responsible for leading and coordinating proposal efforts from pursuit identification through submission, ensuring high-quality, compliant, and compelling deliverables.

This role is ideal for a detail-oriented, deadline-driven professional with experience in AEC marketing who thrives in a fast-paced, collaborative environment and understands how to position technical teams to win work—particularly in the public sector (TxDOT, City of Houston, and municipal agencies).

Key Responsibilities

Proposal & Pursuit Management

• Lead and manage the full lifecycle of proposals (RFP/RFQ) from release through submission

• Develop proposal schedules, coordinate internal reviews, and ensure on-time delivery

• Monitor procurement platforms for opportunities (TxDOT, COH, and other agencies)

• Ensure all proposals meet compliance requirements and evaluation criteria

• Perform final QA/QC reviews prior to submission

Content Development & Technical Writing

• Write, edit, and tailor proposal content including:

  • Executive summaries

  • Project descriptions

  • Staff resumes

  • Non-technical narrative sections

• Interview subject matter experts to extract and refine technical content

• Ensure messaging aligns with win themes, differentiators, and client priorities

Marketing & Business Development Support

• Support strategic positioning and pre-pursuit planning efforts

• Maintain and update marketing collateral, resumes, and project sheets

• Track proposal metrics, pipeline activity, and marketing initiatives

• Assist with presentations, interviews, and shortlist preparation

Team Coordination & Collaboration

• Coordinate with internal leadership, engineers, and external teaming partners

• Manage data calls and communication with subconsultants

• Direct and integrate input from graphic designers, editors, and production staff

• Facilitate proposal meetings, status updates, and stakeholder alignment

Branding, Graphics & Document Production

• Ensure adherence to ISANI brand standards across all deliverables

• Utilize Adobe InDesign and Microsoft Office to produce high-quality documents

• Support development of graphics, charts, and visual storytelling elements

• Maintain document control, versioning, and file organization

Process Improvement & Strategy

• Recommend and implement improvements to proposal processes and workflows

• Support development of best practices for pursuit strategy and execution

• Contribute to long-term marketing and growth initiatives

Qualifications

Required

• Bachelor’s degree in Marketing, Communications, English, Business, or related field
  (or 5+ years of relevant experience in lieu of degree)

• 4+ years of proposal coordination experience

• Experience in AEC industry (engineering, architecture, or construction)

• Strong technical writing, editing, and proofreading skills

• Experience managing multiple deadlines and concurrent pursuits

• Proficiency in:

  • Microsoft Office (Word, Excel, PowerPoint)

  • Adobe InDesign

Preferred

• Experience with TxDOT and City of Houston (COH) proposals

• Understanding of public sector procurement processes

• Experience with qualification-based selection (QBS) pursuits

• Knowledge of proposal strategy, win themes, and evaluation scoring

• Familiarity with CRM systems and proposal tracking tools

• Basic graphic design and layout capabilities (Adobe Creative Suite)

Key Competencies

• Exceptional organization and attention to detail

• Ability to work independently and proactively

• Strong communication and stakeholder management skills

• Strategic thinker with a “win-focused” mindset

• Ability to translate technical content into compelling messaging

What Makes This Opportunity Unique

• Direct exposure to high-visibility public infrastructure pursuits

• Opportunity to work closely with executive leadership and technical experts

• Hybrid flexibility with a strong, collaborative Houston-based team

• Clear path for growth into Senior Proposal Manager or Marketing Manager roles

• High-impact position influencing company growth and revenue generation

Compensation & Benefits

• Salary: $75,000 – $105,000 (DOE)

• Performance-based bonus opportunities

• Health, dental, and vision insurance

• Paid time off and holidays

• Professional development and career advancement opportunities

Keywords (for SEO & Candidate Targeting)

Proposal Coordinator, Marketing Coordinator, AEC Marketing, Engineering Proposals, TxDOT, RFQ, RFP, Public Sector Proposals, Technical Writing, Proposal Manager, Infrastructure Marketing, Civil Engineering Marketing, Adobe InDesign, COH Proposals, Qualification-Based Selection (QBS), Business Development Support, Proposal Strategy

Marketing & Proposal Coordinator