WHO IS NAPA?"We're in the business of people; we just happen to sell parts" (Bob Dyson, Owner). This quote from the NAPA - Dyna Parts owner is a driving force for what makes NAPA a great company to work with. We value people and the people that you value. We work hard to coordinate a healthy work-life and personal-life balance. This is done while staying true to our mission to provide customers with the best possible products, service, and value in a caring, friendly atmosphere that meets their needs and provides a memorable experience.SUMMARY OF JOB PURPOSE:
The Accounting Specialist is dedicated to balancing and reconciling a growing list of over 10,000 customer accounts on a daily basis, requiring daily interaction with customers and occasional discussions with Regional and Store Managers. A person in this position must be able to recognize issues with customer payments and analyze variances. The Accounting Specialist oversees past due accounts and when necessary communicates with customers to address unpaid invoices. This position handles misfiled or erroneous invoices, communicating with stores to solve issues related to invoicing while maintaining good relationships. This position is instrumental in maintaining good customer relations.
ESSENTIAL FUNCTIONS: (Position may include additional functions not listed.)*
Posts payments to customer accounts.
Produces weekly/monthly account receivable statements.
Reconciles past due statements and sends collections letters to customers.
Balances and reconciles branch store AR transmissions.
Maintains relationships with NAPA customers.
Enrolls customers in online Pro Link program and online payment system.
Posts deposits to daily cash journal.
Posts customer payments by recording cash, checks, and credit card transactions.
Posts revenues by verifying and entering transactions from store deposits.
Maintains updated receivables.
Verifies account discrepancies by obtaining and investigating information from store sales records and from customers.
Resolves deductions by entering adjusting entries as needed.
Resolves collections by examining customer payment plans, payment history, credit line; coordinates contact with collections personnel.
Protects Dyna Parts by keeping information confidential.
QUALIFICATIONS: (Required knowledge, skills, abilities, education, experience, etc.)
High school diploma, or equivalent, preferred.
Capable of operating TAMS point-of-sale system.
Ability to process cash, check, and credit card transactions.
Capable of recognizing and distinguishing letters and numbers (both visually and aurally) and remembering their sequence.
Excellent attention to detail, accuracy; has a sense of urgency, as well as the ability to multi-task and is self-motivated.
Proficient understanding/adherence to Dyna Parts’ standard operating procedures.
Sound decision making capability; routine people skills.
PHYSICAL REQUIREMENTS / WORK CONDITIONS:
Capable of lifting and moving office files/boxes of up to 40 pounds.
Ability to bend or stoop to floor-level shelves and be able to reach upper shelves (eight feet) with use of stool or ladder when necessary.
Ability to sit or stand or alternate for entire work shift.
Ability to speak clearly, listen attentively, and understand others as well as ability to give and receive instructions via telephone, computer messages, face-to-face, and in writing.
BENEFITS:We offer a variety of benefits that include medical, dental, vision, short-term disability, long-term disability, life and AD & D insurance, flexible spending account, health savings account, both 401(k) traditional and 401(k) Roth retirement plan, PTO, and paid holidays.
Benefits Information Disclaimer:The benefits information provided on this site is provided for informational purposes only. Not every benefit listed above is applicable to every employee as some benefits apply only to full-time employees and others have a minimum hour requirement.
*The functions described herein are not the only responsibilities and tasks to be performed by the individual occupying this position. The individual will be required to follow any other instructions and to perform any other job-related duties as required by his/her supervisor or manager. Requirements stated herein are minimum levels of knowledge, skills, and/or abilities to qualify for this position. To perform the responsibilities of this position successfully, the individual will possess the abilities and aptitudes to perform each task proficiently. “Ability” means to possess and apply both knowledge and skill.
This job description includes the essential functions of the job that an incumbent must be able to perform with or without reasonable accommodation. This document does not create an employment contract, implied or otherwise. The Company maintains “at will” employment. This job description is subject to review, and may be revised or updated at management’s discretion.