Job Description

Accounts Payable

• Submit AP invoices within 24 hours of receipt and ensure accurate coding, documentation, and routing for approval.
• Provide vendor payment status updates, including due dates and payment references, and escalate pending approvals as needed.
• Review vendor aging regularly, including weekly follow-up for high-volume vendors and monthly reconciliation for assigned accounts.
• Assist with vendor setup, shared mailbox coverage, AP inquiries, and payment support via ACH or check.

Accounts Receivable & Collections

• Manage past-due accounts through consistent phone and email follow-up, documenting collection activity, and payment status in ARC.
• Update invoice and credit notes weekly, including SOA dates, contact information, payment center updates, and next steps.
• Partner with Operations Managers and Account Management to resolve OCL items, past-due balances, credits, and collection concerns.
• Enter AR disputes into RMT same business day and manage weekly follow-up until final resolution.

Billing, Reporting & Process Support

• Support customer invoice distribution using appropriate delivery methods such as email, EDI, FTP, statements, or customer-specific requirements.
• Maintain accurate local accounting procedures, SharePoint resources, and collection support documentation.
• Run and refresh assigned accounting reports, including revenue recognition, AR analytics, intercompany, and house bill accrual reporting.
• Use internal resources, SOPs, and network office support to resolve AP vendor issues, AR collections, and one-off accounting questions.

Administrative & Team Support

• Respond to emails within the same business day with accurate and meaningful information.
• Provide front desk coverage as needed, including call routing, visitor check-in, and professional guest support.
• Assist with team coverage during absences, including monitoring shared accounting mailboxes and supporting invoice distribution.
• Participate in accounting and operations meetings to help drive timely resolution of disputed invoices and open accounting items.

Qualifications

• Experience in accounting administration, accounts payable, accounts receivable, collections, billing, or related financial support.
• Working knowledge of basic accounting principles, documentation standards, and account reconciliation practices.
• Strong organizational skills with the ability to prioritize competing deadlines in a high-volume environment.
• Professional written and verbal communication skills with customers, service providers, and internal teams.
• Strong attention to detail, accuracy, follow-through, and reliability.
• Proficiency with Microsoft Excel and the ability to work with accounting systems, reports, and shared resources.
• Ability to work independently while contributing to a collaborative accounting team environment.

Additional Information

Pay rate range $24 - $26/hour based on experience

Expeditors offers excellent benefits

• We offer a position for 40 hours a week (fulltime).
• You will be part of a professional/international, open, enthusiastic team and environment.
• You will receive a personalized development plan with a diversity of training methods.
• There will be career opportunities within the company (local, regional and globally).
• There is an option to take part of our Employee Stock Purchase Plan.
• We offer a diverse benefit package.