Job Description

To assist the Accounting Manager in routine accounting operations to ensure delivery of quality accounting services in accordance with the Department’s requirements. Tasks and responsibilities to include:

• Book vendor invoices
• Match amounts in proprietary A/P system to vendor invoices
• Prepare and issue schedules of payments
• Update vendor statements
• Reconcile and resolve problem invoices
• Build key relationships with vendors in order to quickly resolve invoice issues
• File invoices, statements and any accounting related documents when necessary
• Support Accounting Department with miscellaneous projects and assignments
• Ensure communication with local branches
• Works with internal customers in Operations to provide support and assist with cost accounting and billing
• Other tasks/duties as deemed appropriate by your management team.
• Contact customers on AR balances owed, update collection notes in AR collections system, and work alongside internal operations to collect funds
• Take responsibility for Business to Business collection process on assigned accounts
• Assist with obtaining payment remittances
• Complete collection reports on problem accounts as assigned by leadership
• Assist with Process improvements related to billing and receivables
• Work with Operations to resolve AR discrepancies in a timely manner
• Work with supervisor and manager to develop reporting/trending for said accounting job functions
• Facilitate payment of invoices due by sending bill reminders and contacting clients

Qualifications

• High School Degree or equivalent required
• Passed background check
• Must be 18 years of age or older
• Good computer skills (Word, Excel, and familiarity with PowerPoint)
• Must be legally authorized to work in the United States
• Must not require future sponsorship for employment Visa
• Must have the ability to work overtime in support of department needs
• Fluent in English, both written and verbal
• Ability to multi-task and prioritize throughout the workday while remaining focused and organized
• Demonstrated ability to be pro-active in thought and action
• Strong organization skills
• Analytical with strong attention to detail
• Effective interpersonal skills, including proven ability to listen, comprehend, effectively communicate clearly and concisely to obtain positive results
• Ability to work independently and in a collaborative team environment
• Willing to pitch in and help on last minute projects or assist team members
• Excellent written, verbal, and interpersonal communication skills.
• Comfortable with numbers and basic mathematical skills
• Has a demonstrated strong work ethic, and reliability
• Comfortable working in a professional business environment
• Must be able to commute to the MCI building
• Technically proficient and have strong accounting, analytical, financial modeling, and research skills
• Excellent organization skills and detailed-oriented
• Motivated self-starter and work with urgency
• Ability to adapt through change
• Work in a team-oriented atmosphere
• College/University or equivalent business qualifications (preferred)

Additional Information

All your information will be kept confidential according to EEO guidelines.