Position Description:

The Executive Administrative Assistant provides high-level administrative, operational, and budgetary support to the Vice President for Enrollment and Marketing. This role ensures the effective coordination of divisional activities and supports executive decision-making through timely communication, data management, and problem-solving. Additional duties include editing, proofreading, researching, compiling, writing, disseminating correspondence and information, and independently handling various situations.

Major Responsibilities:

• Provide administrative support across the Enrollment and Marketing division, including scheduling, communications, travel arrangements, and event coordination. 50%
• Manage divisional budgets, including processing contracts, invoices, and requisitions; serves as liaison to the Finance Office. 25%
• Coordinate Board and committee-related logistics, including presentations, event support, and OnBoard documentation. 10%
• Lead or support special projects, events, and divisional initiatives as assigned. 15%

Required Knowledge and Skills:

• A high school diploma is required. A two-year degree is preferred.
• Minimum of five years of administrative assistant experience.
• Strong writing and proofreading skills.
• Proficient in the following software: Microsoft Office Word, Microsoft Office Excel, Microsoft Office PowerPoint, Google Suite.

Other Qualifications:

• Experience working in higher ed is preferred.
• Experience in an admissions-related position as a student in college is a plus.

All offers of employment with Valparaiso University are contingent upon the precise results of a thorough background check. Background checks may include criminal history, motor vehicle reports, prior employment verification, and personal/professional references. If applicable to the position, they will also include credit history. Background checks will be conducted on all final candidates for employment.

To be considered for this position, you must upload:

• Cover letter
• Resume
• List of 3 professional references
• Answer all application questions

Please address the cover letter to:

LeAnn Hughes, Senior Vice President for Enrollment and Marketing
Valparaiso University
Valparaiso, Indiana

Required Skills

Required Experience

QUALIFICATIONS:

• High School Diploma or equivalent is preferred but not required
• 1-3 years of experience operating a forklift and overhead crane
• Solid PC experience, including Microsoft Office applications is a plus
• Ability to perform weight counts, steel weight conversion of materials
• Ability to read tape measures and efficiently operate all other required measuring devices
• Ability to work effectively independently and in a team environment
• Excellent time management and organizational skills
• Ability to multi-task, and meet deadlines