General Summary: Under the direction of the Senior Manager of Records Management of Dallas Area Rapid Transit's (DART) Development Program Support within the Development department, provides engineering and construction document and records management support for the department. Development Program Support, provides support to Development capital projects as well as other DART projects. Essential Duties and Responsibilities: * Manage, distribute, track revisions, drawing numbers and change information for drawings, specifications, reports, and/or baseline documents. * Manage the drawing / document repository database * Index and upload documents and drawings into the document repository. * Coordinate and track reproduction of documents and drawings for the department. * File maintenance and archival of department-controlled documents, including contract deliverables, review submittals, procurement packages, awarded contracts, design calculations and various reports. * Ensure compliance of drawing submittals to established procedures and the appropriate State of Texas laws and proactively resolve any deficiencies. * Conduct and participate in reviews, and audits, to ensure compliance with established procedures. * Assist with identifying, locating, preparing, and securing documents, records, and/or drawings for Copyright License agreements, Public Information requests, and/or departmental and interdepartmental requests. * Provide cross functional support and management of the Design Review Application(s) as required. * Provide cross functional support and management of the department file room processes as required. * Process, log, upload, distribute, and retain file room correspondence. * Facilitate, support, and/or prepare records for archive. * Support and assist with project and contract deliverables and closeout deliverables. This includes performing reviews of as-built drawings, specifications, and other close-out deliverables. * Performs other related duties as assigned. Minimum Knowledge, Skills, and Abilities Required: Note: An equivalent combination of related education and experience may be substituted for the below stated minimums excluding High School Diploma, GED, Licenses, or Certifications. * Bachelor's degree from an accredited college or university in Business Administration, Construction Management, Engineering, or a related field. * Four (4) years' experience in a document management or records management environment. * Familiarity with: Document / records control systems, contract administration, construction management, project and contract management, development and implementation of processes and procedures. * Ability to quickly develop technical understanding. Specifically learning new industry, company, or technical knowledge. * High level of written and oral communication skills. The ability to write clearly and succulently in a variety of communication settings and styles. * Proficiency with personal computer and software applications such as Microsoft Office (Word, Excel, Visio, PowerPoint, Outlook). Proficiency using typical office equipment such as scanning equipment, copiers, calculators, etc. * Pass a physical (medical) examination that includes a drug screen in order to operate DART non-revenue vehicles * Operates a non-revenue vehicle as required. * Ability to be dedicated, provide, and meet the expectations and requirements of internal and/or external customers. * Ability to use logic and methods to solve difficult problems with effective solutions * Ability to figure out the processes necessary to accomplish tasks * Ability to orchestrate multiple activities at once to accomplish a goal Working Conditions: Works in an environment where there is minimum exposure to dust, noise, or temperature. May be moderately exposed to unpleasant working conditions to include dust, noise, temperature, weather, petroleum products, and chemicals while visiting DART's operating facilities, assuming incumbent is observing all policies and procedures, safety precautions and regulations, and using all protective clothing and devices provided. Note: The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. The statements are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All employees may perform other duties as assigned. DART is proud to be an Equal Employment Opportunity Employer, supporting diversity in the workplace. M/F/D/V Pay Grade: Commensurate with education and experience. Posting End Date: May 31, 2023 JR100708