Administrative Coordinator/Invoicing Specialist Jillamy, Inc./Mode Transportation - Livermore, CA Jillamy, Inc. ? one of the fastest-growing offices within the Mode Transportation network ? is a local, well-established $280 million leading asset-light based, third-party logistics company. We specialize in delivering truckload, less-than-truckload, intermodal, air and ocean services across North America through a network of highly-qualified transportation professionals. Jillamy/Mode is a fully-integrated transportation service network excelling in fulfilling our customers unique shipping needs and capacity requirements, while ensuring reasonable costs and reliable deliveries. Jillamy, Inc. offers an enjoyable, team-based environment that encourages leadership and ingenuity, and rewards the roll-up-your-sleeves, lets get the job done attitude. We are seeking qualified candidates for a full-time Administrative Coordinator/Invoicing Specialist position located in our Livermore, CA branch office. Qualified candidates will be detail-oriented, accurate, reliable, able to work independently, and thrive in a fast-paced, growing organization. Position Overview: This is a full-time, entry-level position. Salary: TBD based on experience. Required hours: 8:00am to 5:00pm M/Fri. Position reports directly to the Operations Manager. Jillamy observes a business-casual dress code. Non-smoking office. Responsibilities/Tasks: * Provides support in gathering, maintaining, and sorting through all documentation requirements by customer request. * Create and send out invoices on a daily basis to obtain payment. * Provides support in answering and correctly routing incoming phone calls. * Verify carrier rates with factoring companies. * Maintains rapport with customers, managers, and employees by revising and updating contacts; researching and developing new services and methods; setting priorities; resolving problem situations. * Resolve administrative problems by analyzing information; identifying and communicating solutions. * Maintain accurate records and spreadsheets that are updated in real-time. * Assist with departmental projects. * Perform various other administrative duties, as assigned by management. Qualifications & Preferred Skills: * High School diploma or equivalent. Relevant higher education course work preferred. * 3+ years billing, invoicing and reporting skills/experience required. * Strong analytical skills and sharp attention to detail; including accurate data- and numbers-entry skills. * Ability to organize/prioritize work in order to productively and efficiently meet deadlines. * Professional presence with the ability to diffuse difficult situations, and problem-solve effective solutions. * Excellent verbal/written communication skills, with solid customer service experience. * Keen interpersonal skills; and the ability to work effectively within a team environment. * Must have working experience with Microsoft Office focusing on Excel and Windows-OS [Word, email]. * Ability to type 30-35 wpm with an emphasis on accuracy. 10-Key experience strongly preferred. * Experience with standard office equipment [phone, fax machine, copier]. Benefits: Jillamy provides a generous benefits package, including the following: * Medical/Dental/Vision/RX plans through Cigna. * Employer-paid Short- and Long-term disability insurances. * 401(k) Plan with 3% employer match. * Voluntary Term Life/AD&D Insurances. * Paid Time Off [PTO] and Holidays.

• Direct Deposit payroll through ADP portal. * Annual reviews. * Incentive-based bonus program. Interested candidates should forward a cover letter including salary requirements, and resume for immediate consideration. For more information about our company, please visit our website at www.Jillamy.com. We are committed to a policy of Equal Employment Opportunity and will not discriminate on any legally recognized basis, including but not limited to race, age, color, religion, sex, marital status, national origin, citizenship, ancestry, non-job related handicap or disability or veteran status. We also provide reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local law. If you require an accommodation in the application process, please advise Jillamy, Inc. Human Resources Department.__

Jillamy, Inc./Authorized Agent for Mode Transportation Celebrating 15 years of serving the transportation industry. 4047 1st Street . Ste. 210 . Livermore, CA 94551 . 844.332.5537 Job Type: Full-time Experience: * Billing or invoicing skills: 3 years Location: * Livermore, CA Required work authorization: * United States 21 hours ago - save job