The Office Manager will work from our Boston office and will report directly to the Chief Operating Officer. 2017 is a big year for us! We’re launching several products, expanding our office space, hosting several events, and doubling our staff.

As we grow it is important to put in place processes to help us scale efficiently and we need someone who can lead the charge to make sure all our administrative and organizational tasks are done effectively

Responsibilities:

• Event execution of our launch event and subsequent product launches including selecting food and drink menus, A/V, lighting, décor, venue selection, invitee list, and wow factors

• Manage all aspects of the office including ordering equipment, furniture, electronics, job materials, parts, office supplies. You’ll be working with over 100 vendors and need to implement PO systems where necessary 

• Onboard new employees – contracts, ordering computer equipment, software

• Work with 3rd party service providers to maintain all internal systems – cable, phones, IT management, internet, security

• Coordinate weekly delivery of catering, snacks, and beverages

• Plan quarterly office events, holiday parties, fun surprise events and intern recruitment events

• Track and purchase all software licenses, renewals and business subscription services

• Manage health and benefit plans, insurance, payroll and cobra

• Create company swag and giveaways for recruiting events and gifts for clients

• Setting up office procedures to ensure the company runs smoothly as we grow 

• Interface with construction crew regarding office buildout and procure lighting, fixtures, and other equipment for expansion

• Schedule and arrange board meetings including catering, transportation, hotels, restaurant reservation

• Arrange travel for client meetings

• Lead weekly cleanup of office with employees to ensure everything stays neat

• Basic budgeting to keep track of expenses

• Identify and sign up to attend career fairs at schools in the US, especially those with strong robotics and transportation programs 

• Order all materials for recruiting events and schedule employees to attend career fairs

• Set up interviews with candidates

• Bachelors degree from a 4-year university

• 3-7 years experience in event management, executive assistant roles, office management or HR

• You have excellent written and verbal communications skills, are highly organized and have impeccable attention to detail

• You have mastered time management, thrive when being asked to multi-task and are able to anticipate problems before they come up

• You thrive in a fast-paced environment, can think on your feet and work well under tight deadlines

• You have a strong sense of design, are creative and have discerning taste

• Proficiency with Microsoft excel, word and powerpoint

• You are professional with being able to handle confidential information.

Start-up work experience, event management experience, Boston local.

• Health Insurance
• Catered meals
• PFF swag
• Free Charlie Pass

PFF was founded in 2015 by the Piaggio Group, the manufacturers of Vespa, Aprilia, and Moto Guzzi, to rethink how to better move people and goods in urban settings. The company’s mission is to help people move better, further, faster, and more enjoyably. We build robots and lightweight transportation solutions that travel behind and beside people on the move. We launched our 1st product, Gita, in February 2017. Gita is a cargo carrying robot that can follow a human operator or move autonomously by itself in a mapped environment (think about it like a personal pack mule). Gita can carry up to 40 pounds and move at up to 22 mph, all with a zero turning radius. We’ve been featured in the WSJ, Techcrunch, Wired, CNN, and over 200 other news outlets and Forrester research said we will “change the way people work.” Join our 30-person team in Boston as we reinvent the future of transportation.