Benefits:

401(k)

Dental insurance

Health insurance

Paid time off

Training & development

Vision insurance

Job Summary

We are currently seeking an Accounts Payable (AP) Specialist to join our team and support our financial operations. The successful candidate will be responsible for managing invoice processing, payment transactions, vendor relationships, and financial reporting. This role requires strong attention to detail, organizational skills, and proficiency in accounting software, especially QuickBooks.

This position is a full-time, onsite position located in our Charlotte office. Reporting to our Controller.

Responsibilities:

Invoice Processing: Reviewing and processing invoices received from vendors, suppliers, and subcontractors, ensuring accuracy and compliance with company policies. Inventory payables involves researching POs and receivers to ensure proper payment

Payment processing: Initiating payments to vendors, whether through checks, electronic transfers, or other payment methods, and ensuring timely payments to avoid late fees

Vendor Management: Maintaining relationships with vendors, addressing inquiries or discrepancies regarding invoices or payments, and negotiating payment terms when necessary

Expense Reporting: Reconciling expense reports submitted by employees with company policies and ensuring timely reimbursement

Record-Keeping: Maintaining accurate records of all transactions, invoices, payments, and related documentation in the company's accounting system

Account Reconciliation: Reconciling accounts payable transactions with vendor statements or portals and resolving any discrepancies promptly, efficiently and accurately

Financial Reporting: Assisting with the preparation of financial reports by providing accurate and up-to-date accounts payable data

Compliance: Ensuring compliance with internal controls, accounting principles, and regulatory requirements related to accounts payable processes

Process Improvement: Identifying opportunities to streamline accounts payable processes, improve efficiency, and reduce costs

Communication: Collaborating with internal stakeholders such as Operations, Procurement, Finance, and Management to ensure smooth operations and resolve any issues related to accounts payable

Comply with federal, state, and local legal requirements, filing financial reports, and advising management on needed actions based on internal processes

Protect company operations by keeping financial information and plans confidential

Facilitate financial protocols and processes

Qualifications:

3+ years of accounts payable experience

Demonstrated experience with QuickBooks Online, intermediate to advanced user

Ability to work independently, perform critical thinking, and meet tight deadlines

Excellent organizational and time management skills

Proficient in Google Suite (GMail, Sheets, Docs, Calendar), MS Office, with some Excel skills (exporting, sorting, VLOOKUP, IFs, SUMIFs very helpful)

Experience with sales tax compliance and reporting

Attention to detail and a high level of accuracy

Preferred Qualifications:

NetSuite, Sage, or other software transition experience a huge plus

Strong written and verbal communication skills

SOS Inventory or other inventory software experience a plus

Tracking budget expenses

Analyzing expenses, spending, and other financial information

Team player

Associate degree or equivalent in accounting or finance preferred

EEO Statement:

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.