123 Builders Co. is seeking a Project Administrator Assistant to work closely with the Project Management Director & Director of Operations in the Katy/Houston area. The ideal candidate will have some experience providing support for projects in the construction related industry. This candidate will join the Project Administration team that reports direct to the Director of Operations.

Essential Job Functions

• Provide overall daily support to Project Managers
• Set up newly awarded projects in Procore/Synchro
• Assist in preparation of templates for streamlining of PM process
• Load all drawings and replace bid sets if needed
• Confirm contractor registration with city and/or register if needed
• Set up subcontractors into PM Directory after application process
• Obtain Issued for Construction print drawings from Project Administrator to post in PM software
• Organize, file, and maintain all current project documents via digital project database
• Schedule meetings, phone calls, site visits etc.
• Schedule travel such as hotels, flights, etc.
• Other duties as assigned by the Director of Operations and Senior PM
• MUST BE EXTREMELY ORGANIZED and communicate with team without hesitation

Recommended Qualifications:

• Previous experience in construction (preferred but not required)

• Must be proficient in Microsoft Office (Excel, Word, Outlook, and PowerPoint Required)

• Proficiency in editing and creating PDF documents (Required)

• Previous Experience working with Procore software (preferred but not required)

• Must be able to attend team meetings as needed

• Professional demeanor both in person, over the phone, or via written communication is required

• Excellent time management skills

• Ability to multi-task several administrative deliverables

• Team Player

• Ability to self-start

• Adaptable and calm under pressure

• Attention to detail and accuracy, organized

• Willing to take initiative/self-starter

• Flexibility and adaptability to shifting priorities

• This position includes a variety of tasks so adaptation and the ability and willingness to learn new processes are essential.

• Bilingual is a plus