Category: Admin/Clerical
Schedule: 5/8s
Hiring Need: Immediate
Clearance: No Q Clearance required (A-level access only)
Overtime: Eligible

Role Overview

This role drives payroll accuracy and data integrity for a high-volume, union-support timekeeping operation. The Accounting Assistant 4 will perform end-to-end time entry validation, troubleshoot discrepancies, support internal customers, and maintain meticulous electronic records. The function demands precision, urgency, confidentiality, and consistent execution under tight deadlines.

Core Responsibilities

• Enter, track, and validate union time and effort data with high accuracy.

• Support employees via email, phone, and in-office inquiries.

• Research and resolve payroll discrepancies and timekeeping issues.

• Perform routine arithmetic and reconciliation tasks (balancing timecards, validating entries).

• Manage electronic filing, archiving, and documentation.

• Collaborate with Payroll leadership and team members to meet stringent deadlines.

• Maintain strict confidentiality of PII and sensitive financial data.

• Operate standard business tools: Outlook, Excel, Word, and ERP payroll/timekeeping systems.

Must-Have Skills

• 3+ years payroll experience in a mid-size to large organization.

• Strong knowledge of accounting, payroll processes, time charging controls, and compliance.

• Proven ability to research and resolve time and effort issues quickly.

• High accuracy with arithmetic and data validation.

• Demonstrated reliability with excellent attendance and ability to support occasional after-hours work.

• Strong communication skills: customer service, internal collaboration, written and verbal.

• Experience using ERP time & labor or financial systems.

• Proficiency with Microsoft Office (Outlook, Excel, Word).

Preferred / Nice-to-Have

• Exposure to complex union payroll environments.

• Experience supporting high-volume timekeeping teams.

• Additional business coursework, certifications, or payroll-related training.

• Familiarity with data integration workflows between payroll and financial systems.

Position Structure

• Hybrid, with telework flexibility.

• 40 hours/week, standard timesheet cadence.

• No travel required.

• Not temp-to-hire; contingent role supporting a new project.