POSITION: Administrative Assistant

FULLTIME/PARTTIME: Full time

LOCATION: Charlotte, NC (hybrid 3days in office,2 days home)

SCHEDULE: Monday - Friday; 8:00 AM - 5:00 PM

CONTRACTED: 9/28/2026 to 9/27/2027 (temp to hire)

PAY RANGE: $25.93 hourly
(Exact compensation may vary based on skills, experience, and location. Base pay information is based on market location.)

Position Summary& Responsibilities:
This job is responsible for providing diverse and confidential administrative support, including extensive calendar management. Key responsibilities include supporting management with administrative tasks, coordinating travel arrangements, processing expenses, gathering, and reporting information relevant to/for the executive. Job expectations may include assisting with organizing in-person meetings and off-sites and managing different and conflicting objectives, projects, or activities in a responsive and personable manner.

Provide executive administrative support to multiple GT BMC executives. Principal duties are managing the schedule of the executives, including meetings, tele-presence and travel; scheduling staff events; coordinating and responding to correspondence and requests from outside groups and senior management of the Company; typing memoranda and correspondence; maintenance of accurate records; preparing expense reimbursement; and other related administrative duties.

Communicates with executives and line management to gather and convey relevant information

Assist site leader with site specific activities, access management, and organization

Proactively manages multiple calendars, effectively resolving conflicts that arise in a professional manner

Manages all travel planning and expenses, coordinating schedules for executive to maximize time and create efficiencies

Prepares meeting minutes and related meeting documents, utilizing written and oral communication skills

Accurately arrange complex, detailed, and frequently changing travel plans and itineraries

Assist with various administrative aspects of the department management

Soft skills:

• Ability to think proactively and balance multiple needs and requests
• Polished professional with strong written and verbal communication skills)
• Highly organized with strong attention to detail
• Excellent time management; able to effectively prioritize
• Self-starter, proactive with ability to juggle multiple responsibilities and reprioritize tasks based on new information or shifting deadlines
• Ability to work effectively under pressure, adapting to unexpected events, responding well to change
• Ability to learn quickly and take on new responsibilities
• Must have excellent judgment, independent thinker and resourceful
• Ability to handle highly sensitive, confidential, and non-routine information
• Strong interpersonal skills: comfortable working with people at all organizational levels and able to adapt to diverse perspectives and styles
• Accuracy/quality control – must demonstrate accuracy and thoroughness and monitor own work to ensure quality
• May assist other senior members of the leadership team when needed
• Experience supporting more than one line of business executive with demonstrated ability to manage multiple & competing priorities

Desired Skills:
Prior Banking and Global Technology Experience

Strong executive presence; superior interpersonal communications skills

Co-Pilot Experience

Required Qualifications:

• 3+ years’ experience as an Administrative Assistant or comparable level of experience
• Demonstrated ability in either current or prior positions to interact with senior level executives
• Ability to work independently, multi–task, manage time wisely; handle confidential and sensitive material with highest degree of integrity
• Must be proficient in MS Suite
• Ability to multi-task in an urgent and deadline-driven environment
• Accuracy/quality control – must demonstrate accuracy & thoroughness and monitor own work to ensure quality
• Excellent attention to detail and organizational skills
• Pro-active attitude with ability to stay focused and maximize time efficiently
• Attention to detail
• Maintains an upbeat, can-do attitude and proactively seeks ways to help others, solve problems, and enhance team effectiveness in a fast-paced environment.

Working Conditions:

• May on occasion be exposed to loud sounds and distracting noise levels, such as from office equipment.
• The ability to lift up to 30lbs
• Use of computers and technology

Here at Canon Recruiting, People are our priority, and we are committed to Include Diversity in every segment of who we are. It is only through our Diversity; we are made a stronger organization and increase our ability to provide top tier candidates that our clients have come to know Canon for. We have an inclusive environment all employees are celebrated for their unique differences. The different perspectives and experiences of our workforce give us the competitive advantage that is essential for success in an ever-changing market. By promoting inclusion with the same enthusiasm, we devote to quality and competency and using the experience from a diverse assortment of backgrounds and experiences, Canon can improve the services and value we deliver to clients, employees, and customers. At Canon, Diversification and Inclusiveness are much more than a corporate ambition; they are a critical component in our daily corporate life. Canon Recruiting is committed to a diverse and inclusive workplace. Canon Recruiting is an equal opportunity employer and does not discriminate based on race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. The pay range for this position is listed above. Base pay information is based on market location. We will consider for employment qualified applicants with arrest and conviction records. Our range of benefits may include health care and 401(k) savings plans. For individuals with disabilities who would like to request an accommodation, please email hr@canonrecruiting.com