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Administrative Assistant

36 North Properties

Administrative Assistant

Salinas, CA
Full Time
Paid
  • Responsibilities

    Our growing Property Management office is looking for a high-energy, detail-oriented, full-time Administrative Assistant to provide superior coordination of the front desk duties utilizing superior customer service, computer skills, and professionalism. They should possess exceptional attention to detail and accuracy and be able to work in a fast-paced environment. Real Estate experience is a plus but not required. This high-energy, detail-oriented, professional will be responsible for performing tasks to efficiently run the front desk environment by performing a variety of responsibilities with confidence. Responsibilities: • Handling incoming calls and other communications • Managing filing system • Recording information as needed • Greeting clients and visitors as needed • Updating paperwork, maintaining documents, and word processing • Helping organize and maintain office common areas • Performing general office clerk duties and errands • Maintaining supply inventory • Maintaining office equipment as needed • Creating, maintaining, and entering information into databases • The main point for receiving and imputing rent and delivering receipt to tenants • The main point for deposits into a trust account and filing of appropriate paperwork associated to deposit in paper files and AppFolio Main point for updating insurance information in AppFolio and HAP rent changes • Scheduling and completing all showings. Schedule to present to CEO or Property Manager in advance for approval Posting notices when instructed by Property Manager or CEO Qualifications: • High School Diploma or Associate’s degree • Experience as an Office Assistant or in a related field • Ability to write clearly and help with word processing when necessary • Warm personality with strong communication skills • Ability to work well under limited supervision • Great communication skills • Have a valid driver's license • Excellent knowledge of MS Office • Familiarity with office management procedures and basic accounting Compensation: $40,000

    • Handling incoming calls and other communications • Managing filing system • Recording information as needed • Greeting clients and visitors as needed • Updating paperwork, maintaining documents, and word processing • Helping organize and maintain office common areas • Performing general office clerk duties and errands • Maintaining supply inventory • Maintaining office equipment as needed • Creating, maintaining, and entering information into databases • The main point for receiving and imputing rent and delivering receipt to tenants • The main point for deposits into a trust account and filing of appropriate paperwork associated to deposit in paper files and AppFolio Main point for updating insurance information in AppFolio and HAP rent changes • Scheduling and completing all showings. Schedule to present to CEO or Property Manager in advance for approval Posting notices when instructed by Property Manager or CEO