We are seeking an Accounting Assistant who is a results-orientated individual and interested in growing with us as a company.

Our company was established in 2009 and is an established, well-respected community association management company. We specialize in providing association management services to Homeowner, Condominium and Townhouse Associations throughout the entire Valley.

The ideal candidate for this position is a person who can thrive in our quick-paced, supportive (without the corporate feel) office environment, which emphasizes the unlimited potential of each person. These philosophies, combined with the enthusiastic, customer-centric attitude of our team helped to make us one of the top 10 Community Management companies for the last 7 years (Voted in Ranking Arizona Business).

Summary:

Perform the necessary tasks to successfully assist in the administration of accounting functions under the direction of the office Accounting Manager.

Essential Duties and Responsibilities:

To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Accounting Department

· Full Financial Statements for homeowner’s associations including bank reconciliations, balance sheet and income statement preparation and account analysis.

· Journal entry preparation with direction from the accounting manager.

· Reconcile daily bank lockbox payments.

· Process account reversals for bank returned payments within our system and generate correspondence notifying applicable homeowners.

· Review daily payment reports from 3rd party online credit card processing center to ensure they properly posted to homeowners’ accounts within our system.

· Process auto payment forms (ACH) from owners and generate correspondence notifying applicable homeowners.

· Support the Accounting Manager by organizing electronic copies of monthly invoices into one electronic file for month end financial reports.

Accounts Receivable

· Accept and process in-coming homeowner HOA payments, including through incoming mail and those made-in-office.

· Process in-office payment deposits as necessary via bank electronic check scanner.

Accounts Payable

· Transition vendors for incoming clients and for outgoing clients.

· Vendor correspondence (W9, insurance certificate & new vendor packet).

· Accounts payable entry.

Collections Department

· Assistance with customer inquiries regarding account ledger balances.

· Assistance with monthly/quarterly/annual homeowner HOA billing statements.

· Assist Collections Clerk with delinquent accounts and small claims processing.

Miscellaneous

· Scanning and organizing electronic files as necessary.

· Provide administrative support and other tasks as directed by the Accounting Manager.

Minimum Qualifications, Education and Experience Requirements

· High School Diploma or equivalent.

· College Degree in Accounting or minimum of four (4) years of experience of equivalent work experience in an Accounting Assistant or similar role.

· Knowledge of modern office equipment, practices, and procedures.

· Skilled in computer operations and pertinent software applications including Microsoft Office suite of products.

· Successful completion of background check.

Knowledge and Skills

· Must be punctual, regular attendance is required.

· Strong communication skills, both oral and written, with excellent phone etiquette.

· Customer service driven with ability to handle sensitive situations with poise, tact, and diplomacy.

· Ability to work in a fast-paced environment with the ability to juggle multiple tasks and demands.

· Strong organizational and time management skills.

· Self-motivated, but willing to ask questions and seek help when needed.

· Must be professional in both appearance and character.

· Must be able to work as part of a team, foster a positive work environment and willing to help other managers and staff members.

· Most possess the ability to be objective and able to handle critique for professional growth.

Physical Requirements and Job Conditions

· Ability to work 40 hours per week.

· Applicant further acknowledges that his/her duties may be changed at the company’s discretion upon the needs of the company.

· Ability to sit for long periods of time.

· Ability to move around the facility to observe and participate in job activities as listed.

· May include light, non-regular lifting of records boxes of up to 25 lbs.

Availability

Normal working hours are 8:30am to 5:00pm, 40 hours per week, Monday through Friday.

Job Type: Full-time

Hourly-Rate of Pay: Determined by Experience

Benefits:

Health, Dental and Vision insurance available after 90 days

401K and employer contribution

Paid time off for major holidays

Paid vacation and sick time