Job Description

A&A MAINTENANCE ENTERPRISE, INC

HUMAN RESOURCES ASSISTANT

Reports to:                  Human Resources Director

Classification:             Non-Exempt

Department:                HR

JOB SUMMARY:

A&A is a leader in the commercial janitorial industry. With offices across the country, A&A services a diverse portfolio including commercial office buildings, schools, hospitals, government facilities, industrial buildings and many more. Founded in 1973, A&A has been committed to providing clean and safe environments for building occupants supporting our pledge to always put People First™.

As a national service industry provider, we are seeking a HR Assistant to join our team at our headquarters in Yonkers, NY. The focus of the role is to perform HR-related duties on a professional level and work closely with Operations Management and other Departments. This position carries out responsibilities in the following functional areas: Customer service, manage and maintain HRIS system, onboarding, recruitment/employment, administrative duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

·         Perform customer service tasks by answering employee request and questions.

·         Review and process all application submitted by the Ops Manager/Supervisor.

·         Review I-9 forms and documents for accuracy in order to process E-verify.

·         Enter new employee background checks.

·         Enter applications in Win-team

·         Set up union dues/Initiation fee for union employees.

·         Manage and maintain Win-Team for HR related updates/including address changes/status/allowances.

·         Manage any pay rate changes including union increases.

·         Match employee documents with photo ID submitted in order to issue company ID if applicable.

·         Update HR spreadsheets with employee requests and processed paperwork.

·         Process terminations

·         Cover receptionist as needed.

·         Assist HR Director/HR Coordinator with various research projects and or special assignments.

·         Files papers and documents into appropriate employee files.

·         Assist and prepare correspondence

·         Generate Seniority Lists

·         Make photocopies, faxes documents and performs other office functions.

·         Performs other duties as assigned

SOFT SKILLS:

• Highly motivated self- starter with the ability to work both independently and within a team.
• Energy, resilience and a personal commitment to achieve successful results.
• Detail oriented.
• Driven, organized and ability to maintain organization.
• Collaborative and transparent
• Strong hands-on, “roll up your sleeves” orientation
• Ability to foster teamwork
• Use of sound judgment
• Proven ability to work effectively with culturally diverse populations and various departments to assure conformance to regulatory requirements, internal processes, and policies.
• Excellent written and verbal communication skills required. The ability to deliver information in a frank and candid manner is required.
• Demonstrated ability to establish effective and cooperative working relationships built on trust

EDUCATION AND EXPERIENCE PREFERRED:

• High School Graduate required, College Degree preferred
• Ability to communicate effectively in both ENGLISH AND SPANISH REQUIRED
• 2 plus years Human Resources
• Computer literate, Microsoft word, Excel, Windows
• Working knowledge of applicant tracking and HRIS systems

We offer a diverse work experience that empowers colleagues for career success. In addition to skill and experience, we also seek to attract and retain colleagues whose beliefs and behaviors are in alignment with our core values of collaboration, innovation, caring, integrity and accountability. We are an equal opportunity/affirmative action employer.

Gender/Ethnicity/Disability/Protected Veteran – we highly value and are committed to all forms of diversity in the workplace. We proudly support and encourage people with military experience (active, veterans, reservists and National Guard) as well as military spouses to apply.

We provide reasonable accommodations to qualified individuals with disabilities.

I understand and agree to perform the job duties of the above job description to the best of my abilities:

Company Description

A&A Maintenance Enterprise Inc., is recognized as one of the largest facility management service providers in the US and offering innovative, dependable and cost-effective building maintenance service.