Job Description

DUTIES AND RESPONSIBILITIES:

1. Serves as office receptionist; answering front door and telephone calls

2. Sorts mail and distribute to proper personnel

3. Accounting tasks:

·         Sorts checks for deposit and credit cards processed

·         Coding payments to enter on aging report and Sage

·         Review core return paperwork and create credit memo in RollTrak

·         Review specific Company credits and prepare credit memo

·         Building Report (rubber usage)

·         Confirmations sent to Customer personnel for payment

4. Accounts Receivable:

·         Record Shipping BOL’s and file

·         Maintain and File POD’s

·         Prepare crate forms to bill customers

·         Review, record, and price A-Korn core repairs

·         Review on daily basis all invoices processed and postings to ensure proper recording in Solomon

·         Prep customer invoice for distribution to customer and filing (incls Heidelberg)

·         Print out core reports, aging schedules, and sales report for distribution to sales team

5. Accounts Payable:

·         Maintain and distribute internal purchase orders

·         Match PO to Vendor invoice and packing slip for Accounts Payable

6. Office Task:

·         Order Office Supplies

·         Maintain and distribute Anniversary Cards and Birthday Cards for employees

·         Order Anniversary Gifts

·         Prep paperwork needed for interviews

·         Create – set up folder for new employee files

7.  Performs other related duties as required and assigned.