Insero Talent Solutions has partnered with a long-standing and highly reputable commercial and industrial mechanical and plumbing contractor in Rochester to recruit an A/P Specialist.

Company Summary:

50- years of history in Rochester providing full service complex mechanical and plumbing systems. With offices down the east cost our client services industry-leading experts in mechanical, plumbing and process piping by applying innovation and new technology for every project ensuring on-time and quality completion of projects.

Position Summary:

The A/P Specialist reports to the Controller and is responsible for managing all the Accounts Payable functions, including managing invoices, proper documentation, managing and tracking W-9s and 1099’s, job costing, and filing sales and use tax returns, and assisting with audits.

Responsibilities:

• Verify pricing and quantities on all invoices for compliance with purchase orders.
• Review and match invoices with Field Requisitions (Note Company limits and proper approvals)
• Enter all invoices into the Accounting System
• Print checks for invoices and payables weekly. Process proper documentation for approval and signatures.
• Maintain proper files (both paper and electronically) in accordance with the Company’s policies and procedures.
• Work with projects teams and departments to resolve invoice/payment issues. Handle and Track W-9 from Vendors and issue 1099 annually.
• Familiar with job costing and multi-state sales tax.
• File monthly/quarterly/annual sales and use tax returns.
• Assist in year end and sales/use tax audits.

Requirements and Qualifications:

• 5 years’ experience with Accounts Payable and Cost tracking utilizing Computer Accounting Systems.
• Proven ability in processing, inputting and tracking project costs.
• Self-starting, strong attention to detail, and ability to succeed in a fast-paced environment.
• A good understanding of applicable Bell policies and procedures.
• Must be able to verbally communicate, take direction and follow through on all tasks.
• Ability to plan and organize activities.