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Project Controls Specialist (MTA)

A

A1 Works in Progress Associates, LLC

Project Controls Specialist (MTA)

New York, NY
Full Time
Paid
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  • Responsibilities

    Job Description

    MINIMUM REQUIREMENTS:

    • Bachelor’s degree from an accredited college in engineering, architecture, management, business administration and/or a combination of education and proven experience in Engineering & Construction.
    • Minimum 5 years of experience in planning, scheduling, monitoring and project controls of Railroad capital program construction projects or equivalent projects. Preferably prior experience working with MTA agencies.
    •  Minimum 3 years of recent experience in construction scheduling using Primavera P6 scheduling software including experience developing schedule delay analysis and schedule claim analysis
    • Thorough knowledge of Planning, Scheduling, Tracking and Monitoring of Project Scope, Resource and Cost loading.
    • Must be authorized to work in the United States
    • Must be willing to undergo a background check, in accordance with local law/regulations

    SPECIAL SKILLS/TRAINING REQUIREMENTS:

    • Proficiency in Microsoft Office (Word, Excel, Power Point and Outlook).
    • Proficiency in Oracle Primavera P6 Scheduling Software.
    • Knowledge of other software applications relevant to scheduling and reporting like Power BI, is plus.
    • Ability to integrate Project Expenditures Financial System data with P6.
    • Significant experience on Earned Value Management (EVM), time extension claims analysis, change orders, and reports writing.
    • Experience in reading and comprehending contract drawings and contracts specifications.
    • Ability to handle working on multiple projects simultaneously.
    • Ability to create simple as well as complex analytical reports of schedule data -Time, Resource, Cost and Earned Value using P6, BI Publisher, Word, and Excel.
    • Strong written and verbal communications skills.
    • Ability to effectively communicate, possess good interpersonal skills and meet deadlines.
    • Thorough understanding of elements of Railroad construction work.
    • Preferred Certified PMI-PMP or PMI-SP or equivalent.

    RESPONSIBILITIES:

    • Prepare Project Schedules, Resource Plans, and Cost Budgeting from Scopes, Estimates, Drawings and Contract Specifications.
    • Interact with Project Team members during Project Planning, Design, development of construction staging plans and review of site-specific conditions for incorporation into the work plan and project schedule.
    • WORK BREAKDOWN STRUCTURE (WBS), AND ACTIVITY DEVELOPMENT: Subdivide the work to be performed by each discipline, using Work Breakdown Structure (WBS), into manageable activities for coordination and control of the project.
    • CONSTRUCTION SEQUENCE/LOGIC: Preparation of detailed project schedules that accurately identify the interrelationship of activities to be performed by the various force account disciplines and third party involved in the project. This includes identification of the predecessor/successor relationships and duration of activities to determine the early dates, late dates, float, and critical activities.
    • PROJECT SCHEDULE RESOURCE AND COST LOADING: Allocation and distribution of estimated man-hours and cost by activity for each discipline involved in the project as required to define the associated weighted value of each activity and to support the resource leveled development of Master Resource Plan.
    • CODING OF ACTIVITIES: Development and assignment of standardized codes for each activity based on the WBS to identify the project, location, discipline, etc. for merging of all project files to provide capabilities for customized sorting of activities and resources.
    • Issue Baseline Schedules, Update Schedules, and Reports (Status and Forecast) for the use by project team. Project Schedules are to be updated and reported on every month or more frequently if required.
    • CURRENT SCHEDULE VS. BASELINE SCHEDULE ANALYSIS: Compare and highlight major activity deviations between the original baseline schedule and the current schedule based on monthly updates.
    • CRITICAL PATH ANALYSIS: Identify and Analyze Critical Paths/ Activities to ascertain project completion in time and in budget, including forecasting delays and evaluation of alternative scenarios.
    • DELAY CLAIMS ANALYSIS: Analyze and recommend actions for delay claims by Third Party contractors.
    • PLANNED VS. ACTUAL PERCENT COMPLETE REPORTING: Monthly updates of the project schedules shall be prepared based on physical work completed and used to calculate and report percent complete status of the project to the MTA, FTA, and other agencies.
    • MONTHLY STATUS REPORTING: Preparation, updating and distribution of various monthly bar charts, histograms and schedule extracts delineating work completed to date and plan for upcoming work activities.
    • EARNED VALUE ANALYSIS: Analysis of physical work completed, and actual dollars expended against the planned goals and dollars budgeted for the project. Includes initiation of recovery schedules and corrective action plans to remain within estimate and budget.
    • RESOURCE PLANNING/ LEVELING: Assist in development of a comprehensive Capital Program plan that compiles all projects and associated force account resources. Evaluate and analyze overall departmental requirements and to level resource peaks and valleys. Assess future resource requirements and support the department’s hiring plans.
    • PROJECT RE-BASELINE: Analysis and development of revised project work plans based on status of goals, production, scope changes, budget, material, and resource availability as required to initiate corrective action and pro-actively manage the deployment of budgeted resources.
    • THIRD PARTY INTERFACING OF ACTIVITIES: Review and coordinate third party schedule submittals for incorporation of critical activity interfaces with force account activities.
    • TASK GOAL SCHEDULE UPDATES: Periodic MTA and FTA reporting of task level goals based on the project status and progress on major task level goals measured against the original, planned, and current forecasted schedule dates. The key dates shall be derived from critical milestone dates established in the project schedules.
    • CAPITAL PROGRAM OVERSIGHT/ AUDIT INTERFACE: Support the Design Project Manager’s (DPMs) development of plans and documentation as requested by outside agencies and consultants (i.e., MTA, FTA, IEC, etc.) involved in the oversight and auditing of Capital Program projects.
    • OTHER DUTIES: Support the review, development, and implementation of enhancements to scopes, estimating and DPM project management practices.
    • PROJECT SITE VISITS: Visit job site during the development of the baseline schedules and throughout the construction period to inspect physical work completed, address out-of-sequence construction activities, attend field meetings, and update project schedules.

    WORK LOCATION: HSF 301 DPM Office, 3rd Floor or field offices to be determined by the hiring manager. May require weekly or monthly field visit for the assigned projects. LIRR Hillside Support Facility (HSF), 9359 183rd St, Queens, NY 11423

     

     

     

    Company Description

    WPA is a woman-owned Owner's Representative firm and we manage construction projects for mostly nonprofits including schools, hospitals, libraries, etc. in the New York City area. We have been in business for over 25 years and have completed well over 400 projects. We currently have somewhere between 40-50 employees. Because we are a woman-owned firm we are on contracts with larger Construction Management firms such as LiRo, Hill International, Jacobs, Tectonic, Gilbane, etc. and we help them to meet their WBE goals. We provide Project Managers, Inspectors, Estimators, Office Engineers and so on. Currently we are on about 10-15 different contracts.