Office Manager – ABA Center (Maryvale, AZ)

Reliatus Behavioral Health, a leading recruiting organization specializing in placing top talent within Applied Behavior Analysis (ABA) centers nationwide, is partnering with a well-established ABA clinic in Maryvale, AZ to hire an experienced and highly organized Office Manager.

This role is central to the smooth and efficient operation of the center. We are seeking a candidate with proven experience working in an ABA or Autism clinic who can confidently manage complex scheduling, insurance processes, and administrative workflows while ensuring a positive and supportive environment for families and staff.

Compensation & Benefits

Hourly Rate: $22.00 – $27.00 per hour, dependent on experience.
Schedule: Full-time, Monday–Friday.
Benefits:

• Paid time off and holiday schedule

• Supportive and collaborative clinical environment

• Opportunities for growth as the organization expands into new locations (Spring 2026)

Position Summary

The Office Manager plays a vital role in supporting the clinical and operational needs of this Maryvale ABA Center. This position requires someone who thrives in a fast-paced healthcare environment, understands the unique demands of ABA scheduling and insurance, and can serve as the administrative backbone of the center.

This role is purely administrative (no clinical certification required) but experience managing an ABA/Autism clinic is required.

Key Responsibilities

Administrative & Operational Management

• Serve as the first point of contact for families, staff, and external partners.

• Oversee daily center operations, including supplies, vendor coordination, and facility needs.

• Maintain organized electronic and physical client records in compliance with HIPAA.

• Manage center calendars, staff meetings, and required trainings.

Behavioral Health Technician (BHT) Scheduling

• Develop and maintain complex weekly schedules for Behavioral Health Technicians.

• Coordinate client–technician pairings to ensure full coverage and minimize scheduling gaps.

• Track BHT hours, time-off requests, and support HR/payroll processes.

Insurance & Client Services

• Perform timely and accurate insurance verification for all new and ongoing clients.

• Manage all ABA authorization workflows, including tracking expirations and securing renewals.

• Serve as a knowledgeable resource for families on benefits, deductibles, copays, and coverage.

• Process billing, copay collection, and superbills when needed.

BCBA & Clinical Team Support

• Provide administrative support for BCBAs, including preparing assessment materials, managing clinical documentation, and organizing reports.

• Assist with staff onboarding and ensure all documentation and compliance steps are completed.

• Support communication between families, clinicians, and external agencies.

Qualifications

• Experience: Minimum 2 years of experience working in an ABA/Autism clinic in an administrative or office manager role.

• Knowledge: Strong understanding of ABA scheduling, insurance verification, benefits checks, and authorization management.

• Skills:

  • Excellent organization and time-management

  • Strong problem-solving ability

  • Proficiency in ABA-relevant software (CentralReach, Catalyst, EHR systems)

  • Strong MS Office (Word, Excel, Outlook) skills

• Attributes: Professional, compassionate, detail-oriented, and able to handle sensitive information with discretion.

Join our client’s Maryvale center and play a key role in ensuring families receive smooth and well-coordinated ABA care.

How to Apply

Submit your resume to: steve@reliatus.com or apply directly through this job posting.

Reliatus Behavioral Health is an Equal Opportunity Employer. We value diversity and are committed to creating an inclusive workplace.