Benefits:
401(k)
401(k) matching
Company parties
Employee discounts
Flexible schedule
Opportunity for advancement
Training & development
Wellness resources
Scheduler/Operations Assistant
Location: Harbor City, CA Job Type: Part-Time (Monday–Friday, 8:00 AM – 3:00 PM) Pay Range: $20 – $23 per hour
Benefits & Perks
401(k) with company matching
Paid company holidays off
Discounted gym memberships
Employee discounts on various products and services
Participation in company-sponsored events and team-building activities
Supportive, collaborative, and mission-driven work environment
About Autonomous Behavior Solutions
The mission of Autonomous Behavior Solutions is to provide behavioral health services that focus on data-driven results illustrating a strong journey and foundation built on autonomy, compassion, collaboration, and clinical expertise for those with autism spectrum disorders and other behavioral health challenges. We’re looking for a highly organized and motivated Scheduler/Operations Assistant who shares our commitment to excellence and client-centered care.
Position Summary
The Scheduler/Operations Assistant plays a vital role in supporting our clinical and administrative teams by coordinating schedules, managing communications, onboarding new staff, and assisting with office operations. This role is ideal for someone who is detail-oriented, proactive, and passionate about helping others.
Key Responsibilities
Scheduling & Operations
Coordinate and maintain daily schedules for clients, RBTs, and assistant supervisors.
Ensure all sessions are appropriately staffed and scheduled.
Communicate schedule changes or cancellations promptl.y
Organize and support office events and team-building activitie.s
Assist with maintaining and updating company's social media accounts.
Client & Staff Communication
Answer and direct incoming calls, voicemails, and emails professionally
Liaise between families and the billing department as needed.
Communicate efficiently with clients and staff regarding scheduling and update.s
Maintain confidentiality and adhere to HIPAA and mandated reporting requirement.s
Onboarding Support
Welcome new employees, and provide initial training on office tools and systems.
Assist with completing and processing onboarding paperwork
Create staff accounts in company systems and take employee badge photos
Support client onboarding, including intake calls, setting up profiles, and sending paperwork.
Administrative Support
Manage records, transcribe meeting notes, and prepare materials for training/workshops.
Use GSuite and CentralReach to support administrative and clinical operations.
Assist with employee offboarding and other operational tasks as needed.
Qualifications
Bilingual in English and Spanish preferred
Experience with ABA scheduling software (e.g., CentralReach) is a plus.
Proficient in Microsoft Office and Google Workspace
Excellent oral and written communication skills
Strong attention to detail and a high degree of accuracy
Organized, flexible, and able to multitask in a fast-paced environment
Self-directed and dependable with minimal supervision
Prior experience in appointment scheduling or administrative support
Experience in healthcare or behavioral health.
Join Our Team
If you're passionate about making a difference in the lives of families and children and eager to contribute to a collaborative and caring workplace, we welcome your application!
Autonomous Behavior Solutions is an Equal Opportunity Employer. We are committed to creating an inclusive and diverse workplace where all individuals are respected, valued, and supported. We do not discriminate on the basis of race, color, religion, sex, gender identity, sexual orientation, age, national origin, disability, genetic information, veteran status, or any other legally protected status. We encourage applicants from all backgrounds to apply and join our mission-driven team.