Employees Onboarding:
Update and maintain employee folders. Collaborate with HR Assistant to ensure certifications, call-in forms, etc.. is documented and up to date.
BackGround Checks
Enter new hires into ADP
Ensure new hires can clock in and out
Employee folders are up to date
Offer ABC Swag (jackets, seasonal shirts, etc..
Deliver packers with shirt, timer, and apron.
Assign IPAD, Walkie, Badge
Liaise with facility management vendors, including cleaning, and catering:
Schedule regular maintenance request to Wax the floor, Cintas, Terminix, etc
Schedule regular & deep cleaning and negotiate rates (toys, windows, equipment, etc..)
Keep up with the Housekeeping of both Facilities:
Replace broken toys, add batteries, ensure rooms are equipped, etc..
Organize the office layout and order stationery and equipment (pens, whiteout, paper, coloring books, etc..)
Maintain the office condition and arrange necessary repairs
Review Maintenance and supply request and schedule repairs by end of day for emergency repairs such as: plumbing, heating/conditioning, etc..
Perform safety checks on all equipment/toys/furniture. Make note of what need repaired and schedule
Collaborate with CFO
Review Monthly Bills that are paid, pending, or outstanding
Review monthly expenses
Review budget for upcoming month and what was spent last month
Review Maintenance & Supply request needs
Marketing Needs (shirts, bday parties, etc..
Collaborate with HR
Confirm orientation dates and class size with HR assistant
Assist with the implementation of updated policies - ensure the information was shared with all parties and posted throughout both locations.
Collaborate with HR Assistant to review and discuss PTO approvals and track what employees are out each week to communicate with scheduling team
Collaborate with HR Assistant to conduct and document Safety and Fire Drills quarterly
Review upcoming celebrations (birthdays, anniversaries, top performers, etc…
Collaborate with Administrative Assistant
To ensure they are aware of who is out for PTO, medical, etc.. for scheduling purposes
Ensure Parent Sign in and
Obtain late logs from Admin and send invoice to parents file away once complete
Waitlist Management
Ensure Schedule is ready by Friday of each week
Collaborate with Training Director
Ensure material is ready for Monday Meeting ( does team building, pass out material, and have everyone to sign in.
The day of meetings, be sure the assigned room has a computer connected for sharing with material on screen at least 10 minutes before the start of the meeting.
Collaborate to assess staff that are assigned for training on Friday and ensure they are scheduled on Central Reach.
Ensure training material is ready for Friday meetings (employees should sign in and have copies of material)
Collaborate w/ Team Leads
Make copies of their monthly supervision documents & contract and file copies in binder
Create and Maintain Stimuli for Therapy Rooms, assign intern to organize
Assessment stimuli for both locations (ABLLS, VB MAPP, Social Savvy, etc..) Binders & assessment kits needed at both locations to print copies as needed and to test clients
Check stimuli cases in rooms and assist with replenishing
CHeck client binders for updated token charts, PECS books, etc…
Organize office operations and procedures
Make recommendations on processes that need updated
Assist with implementing policies and processes
Pay bills, contractors, and invoices
Update ABC Bill tracker
File all bills in the binder
Negotiate rates and services for existing accounts
Review Wave to ensure all invoices have been paid. Contact families to get resolved.
Provide general support to visitors
Set interviewees up with applications and a space to complete - Get copies of: ID, social, degree, certifications, etc.. )
Obtain copy of ID and prompt them to sign in
Connect them with HR assistant for interviews, BCBA or intern for parent training, or Admin Ass for Tour
Quarterly Team Building events (Jan, April, August, October)
January is a full day of Professional Development Day (Tina conducts- collaborate to help prepare)
April is half day Autism Event other half is Employee Team Building/Professional Development/ Lunch
August is off site field trip other half is /Professional Development/ Lunch
October is Fall Fest then Employee Team Building /Professional Development/ Lunch
Plan and organize Company Events and Celebrations
Autism Month
Plan in-house or off-site activities: like parties, celebrations and conferences (review event calendar)
Complete Shopping
Finalize details of the event and share with the team and families if applicable
Marketing:
Collaborate with CFO on marketing and hosting Birthday parties
Order marketing material (cups, pins, hats, etc..) for purchase
Collaborate with Vendors and CFO for fliers for events
Inventory Checks & make deductions for missing or damaged items
Count Ipads weekly - monitor the sign in log and file away
Count Walkie Talkies and HeadSet
Count shirts, scrubs, jackets, etc.. and try to sell to stakeholders.
Count supplies (tissue, lysol, paper towel, etc..). Document how many is needed for monthly purchase
Monthly Shopping and Errands
Pull shopping list for Cordova and Shelby Oaks for needed items/toys/ art material
Complete monthly shopping for both locations (paper towels, tissues, ink, velcro, tape, etc..)